Events Producer

Role Description

You will own the production side of Windfall’s events. A major initial focus will be supporting Windfall’s Scenarios Program, including workshops, partner dinners, salons and related convenings. You will also support events across the wider organisation as Windfall’s convening work grows.

You will work closely with program leads, who own the intellectual agenda and methodology. Your job is to make the events work: production quality, participant experience, logistics, vendors, budgets, materials, run of show and the operational systems that allow Windfall to scale.

Responsibilities

• Produce Windfall events end to end, from planning through on-site delivery and follow-up
• Build production plans, timelines, run-of-show documents and checklists
• Manage venues, vendors, budgets, contracts, materials and participant logistics
• Coordinate with co-conveners, host institutions, external agencies and partner teams
• Be on the ground for events, managing setup, registration, room flow, speaker support and troubleshooting
• Build the templates, playbooks, vendor lists and processes that allow Windfall to scale its convening work
• Design and maintain the operational infrastructure — playbooks, templates, vendor relationships, checklists — that allows Windfall to run a high volume of events at consistent quality

Qualifications

• 5+ years producing high-quality events, convenings, workshops, roundtables or executive meetings
• Experience managing complex events end to end, including budgets, vendors, timelines and on-site delivery
• Strong project management skills, attention to detail and written communication
• Comfort working with senior stakeholders, speakers, participants and partners
• Experience managing or coordinating external event producers, agencies or vendors on-site
• Comfortable operating as a system designer, not just an executor — you build the infrastructure others can follow
• Experience building operational systems, templates or processes
• Comfort working in a remote, international team
• Willingness to travel internationally
• Experience producing closed-door policy convenings, philanthropic events, government or diplomatic meetings, Chatham House-style discussions, or AI/technology policy events would be especially valuable.

Process

• Application review: We review applications on a rolling basis, but will prioritize applications submitted before June 12th.
• Screening interview (20 minutes)
• Exercise
• Final interview (approximately 45 minutes)
• Reference Check

The starting date will be determined together with the successful applicant.

Not sure if you’re qualified? Apply anyway. We actively encourage applications from candidates with diverse backgrounds and experiences.