Administrative Assistant

Overview General Job Description Position Summary: We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role plays a critical part in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors. The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment. Responsibilities Administrative & Clerical Support: Handle incoming and outgoing mail and packages; maintain organized filing systems (electronic and paper); perform general clerical duties including filing, scanning, copying, and data entry; manage office supplies and place orders as needed. Document Preparation: Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates; maintain electronic records and assist with document scanning and filing. Scheduling & Dispatch: Support warranty dispatch and scheduling; provide production scheduling support; assist with scheduling field personnel. Team & Field Support: Provide administrative support to office and field staff; coordinate travel arrangements when required; assist with ordering materials and supplies; communicate with vendors and subcontractors as needed. Qualifications Minimum Education: None Minimum Years of Experience: 2-4 Minimum Qualifications: Minimum of 1 year of administrative or receptionist experience, preferably in a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and meet deadlines Excellent verbal and written communication skills Ability to read, write, and speak English fluently Accounts payable and accounts receivable experience Preferred: Bilingual (English/Spanish) a plus; Experience in construction or skilled trades environment; Experience with Microsoft Dynamics Work Environment This position operates primarily in a professional office environment with frequent interaction with field personnel and vendors. The role may require occasional coordination with field staff. The work environment is fast-paced and team-oriented, supporting both office and field operations. Physical Requirements Ability to sit, stand, and walk for extended periods; perform repetitive tasks (typing, filing, data entry); lift and carry up to 15 pounds occasionally (files, office supplies, packages); bend, reach, kneel, and use hands and arms to operate office equipment. License Yes Location Job Locations: US-AL-Huntsville Company Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES\'s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States. Benefits & Perks Safety is Priority One; Competitive Pay; Company 401K plan with Employer Contribution Match; Company Paid Time Off; Company Paid Life Insurance; Choice of Medical Coverage including Prescription and Short Term Disability Plans; Choice of Dental and Vision Coverage; Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage; Auto and Home Insurance Discount Programs. EEO Statement PLEASE NO AGENCY CALLS. EEO & Affirmative Action: The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is committed to promoting the employment of minorities, women, individuals with disabilities, and protected veterans. IES participates in E-Verify and provides rights under applicable equal employment opportunity laws. For accommodation in the job application process, contact the IES corporate office. #J-18808-Ljbffr