Registrar Chinook Middle School

POSITION OBJECTIVE:

The position of Registrar Level 1 (middle school) is done for the purposes of enrolling/withdrawing students and participating in the class scheduling system. This position is responsible for ensuring official District records, including transcripts, are maintained as required by law.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)
• Enrolls new students to the school including but not limited to establishing residency, verifying all enrollment paperwork is complete, ensuring accuracy when entering data into the Student Information System and requesting student records.
• Maintains confidentiality of information protected by District policy and State and Federal laws.
• Withdrawal of students from the school as needed.
• May interpret, review, and input student course history, international and domestic, to document progress toward graduation and create the official BSD transcript.
• Is self-sufficient with new technology and systems and transfers knowledge from one situation to another.
• Participates in and reports on audits (enrollment, transcripts, records, etc.).
• Participates as a team member in the development, administration and maintenance of the District's class scheduling system (master schedules).
• Maintains student permanent records and cumulative files. Ensures only appropriate records are forwarded to District Records Department following graduation or withdrawal from the District.
• Provides a high level of service when working with internal and external customers.
• Supports the school in the processing of report cards.
• Produces student lists and reports for school staff.
• Other duties as assigned.

REPORTING RELATIONSHIPS:
• School based registrars report directly to and are supervised by building administration with support from Student Placement.
• District based registrars report directly to and are supervised by the Registration Specialist.

EDUCATION & EXPERIENCE (positions in this class typically require):

Required
• A high school diploma or an equivalent education.

Preferred
• Work experience in a school environment.

Allowable Substitutions
• May substitute experience for the above.

LICENSING REQUIREMENTS (positions in this class typically require):
• Valid first aid and CPR certificate, if assists in health clinic.

KNOWLEDGE (position requirements at entry):
• Must be able to think independently when faced with new situations and demonstrate the ability to transfer knowledge from one situation to another.
• Must be able to use MS Office Suite (Word, Excel and Outlook).
• Intermediate working knowledge of Excel and the functions available in the program.
• Understands basic practices of data management.
• Possesses working knowledge of the Family Educational Rights and Privacy Act (FERPA).
• Has ability to understand and follow all District policies and procedures.

SKILLS (position requirements at entry):
• Maintains professional and welcoming demeanor even when working in difficult or emotional situations.
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations.
• Maintains confidentiality.
• Possesses analytical skills for the purpose of reading and analyzing various records.
• Demonstrates effective written and verbal communication skills.
• Possesses time management skills for the purpose of managing and completing multiple projects and requests.
• Performs repetitive tasks with a high degree of accuracy.
• Ability to work in a fast-paced environment with fluctuating priorities and deadlines.
• Ability to develop effective working relationships with internal and external customers.
• Performs all duties in accordance with all applicable Board Policies and State requirements.
• Ability to be self-motivated with minimal supervision.
• Ability to meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS:
• The ability to sit for prolonged periods of time
• The ability to look at a computer screen for prolonged periods of time
• Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.


Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.


Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT:

AISP pay range E $ 33.90 to $ 35.85/hour (starting pay is $ 33.90/per hour) 40 hours per week for a 222-day annual assignment. This position is covered by a collective bargaining agreement. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, View phone number on click.appcast.io or View email address on click.appcast.io.

Sex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, View phone number on click.appcast.io or View email address on click.appcast.io.