Director of Purchasing

Director of Purchasing

Direct and manage the purchasing activities of the district including the planning, organizing, coordinating and preparing of bid specifications and procurement documents. Develop and implement purchasing procedures to ensure compliance with applicable state and federal laws and regulations governing school district purchasing. Serve as a resource to district staff in all purchasing related issues.

Qualifications:

• Education/Certification: Bachelor degree in business or accounting preferred TASBO Certification preferred
• Special Knowledge/Skills: Advanced knowledge of competitive bidding statutes and purchasing procedures Advanced knowledge of auditing and accounting principles Advanced knowledge of TEA required account coding Effective communication and interpersonal skills Knowledge of Tyler ERP (Munis) software preferred Proficiency with Microsoft Office programs such as Excel, Word, and PowerPoint
• Experience: 5 years professional purchasing experience, preferable in a school district

Major Duties and Responsibilities:

• Purchasing: Administer procurement processes and contracts within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with established district criteria and state and federal purchasing rules.
• Administer and maintain contracts with vendors, including contract award and renewals, and purchase orders.
• Develop and maintain district calendar for bid/proposal timelines.
• Administration: Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records.

Other: Maintain confidentiality. Participate in professional development activities to maintain current knowledge of rules, regulations, and practices. Perform other duties as required by the Supervisor and/or Superintendent. Follow district safety protocols and emergency procedures. Must be present regularly in person.

Supervisory Responsibilities: Supervise the purchasing activities of all staff.

Equipment Used: Copier, calculator, personal computer, printer, and shredder

Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions to meet established deadline. Repetitive hand motions and prolonged use of computer. Occasional district and statewide travel.