Receptionist-Administrative Assistant

Job Description

Job Description

Job Title: Receptionist / Administrative Assistant

Industry: Professional Services

Location: Sterling, VA

Assignment Type: Contract-to-Hire

Pay: $23.00/ hour during the contract assignment; potential conversion salary of $50,000–$51,000 annually

Work Schedule: Full-time, 40 hours per week. Typical hours are approximately 8:00 AM–6:00 PM or 8:30 AM–5:00 PM, depending on business needs. Some schedule flexibility may be required, including occasional later hours with advance notice.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Company:

Our client is a growing, team-oriented organization that supports complex and highly specialized projects. The company values professionalism, collaboration, high-quality work, and individuals who take initiative and contribute to a positive workplace environment.

Job Description:

We are seeking a professional and dependable Receptionist / Administrative Assistant to serve as a welcoming first point of contact for employees and visitors while supporting the daily administrative needs of the office. This position requires strong organizational skills, attention to detail, technical proficiency, and the ability to adapt quickly in a fast-paced environment.

The successful candidate will interact with individuals at all levels of the organization and provide administrative assistance across multiple departments. The ability to manage changing priorities while maintaining a polished and professional demeanor is essential.

Responsibilities:

• Greet and assist employees, visitors, and guests while maintaining a professional and welcoming reception area.
• Answer incoming calls and provide courteous assistance by phone and in person.
• Receive, organize, and distribute mail, packages, and other deliveries; occasional local trips to postal or shipping locations may be necessary.
• Coordinate visitor access and maintain appropriate visitor and parking records.
• Help manage conference room calendars and ensure meeting areas are prepared, organized, and properly supplied.
• Monitor kitchen and shared office areas and assist with maintaining necessary supplies.
• Track office supply inventory and coordinate replenishment with vendors when needed.
• Help maintain common areas to ensure the office remains organized, presentable, and welcoming.
• Assist with company meetings and events, including preparation, setup, onsite coordination, and breakdown.
• Provide general administrative support to departments such as Human Resources, Accounting, and other teams.
• Handle multiple assignments simultaneously while meeting deadlines and following through on outstanding tasks.
• Assist with miscellaneous office projects and local errands as business needs arise.

Qualifications:

• 1–2 years of experience in reception, administrative support, office coordination, or a similar role.
• Previous experience working onsite in a professional or corporate office environment preferred.
• Proficiency with Microsoft Office 365.
• Strong written, verbal, telephone, and interpersonal communication skills.
• Excellent organizational and time-management abilities.
• Ability to multitask, prioritize competing responsibilities, and adjust to changing needs.
• Strong attention to detail and consistent follow-through.
• Professional appearance, workplace etiquette, and customer-service approach.
• Comfortable working collaboratively in a small team environment.
• Positive, flexible, and solutions-oriented attitude.
• Ability to exercise good judgment and think critically when handling routine office matters.
• Experience coordinating meetings, events, or logistics is a plus.
• Government contracting experience is helpful but not required.
• Bachelor's degree preferred.

Additional Details:

• This is an onsite position in Sterling, VA.
• Candidates should reside within a reasonable commuting distance of the worksite.
• Reliable transportation is required because the location is not readily accessible by public transportation and occasional local errands may be part of the position.
• The initial assignment is expected to last approximately 2–3 months, with the opportunity for permanent conversion based on performance and business needs.
• Overtime may be available with prior management approval.
• Flexibility is important, as daily responsibilities and scheduling may vary based on office needs.

Perks:

• Contract-to-hire opportunity with potential for permanent employment.
• Full-time schedule with approximately 40 hours per week.
• Opportunity to gain experience supporting multiple business functions.
• Collaborative, professional office environment.
• Exposure to office administration, HR, accounting, events, and business operations.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.