Senior Facilities Specialist

State of Location:
Pennsylvania

Position Summary:

The Senior Facilities Specialist is an integral member of the Real Estate and Facilities team. Reporting to the Senior Director of Construction and Facilities, you will be responsible for managing clinic-level facility maintenance alongside broader enterprise-wide initiatives. In this role, you will lead the coordination of repairs, manage third-party vendors and landlords, and drive continuous improvement in facility project execution. You will work in partnership with the Facilities Manager and various leadership levels, including Regional Directors and cross-functional partners in Operations, Finance, and Construction.

Join Ivy Rehab's dedicated team where you're not just an employee, but a valued teammate! Together, we provide world-class care in physical therapy, occupational therapy, speech therapy, and applied behavior analysis (ABA) services. Our culture promotes authenticity, inclusion, growth, community, and a passion for exceptional care for every patient.

Job Description:

Key Responsibilities

• Facility Maintenance Oversight: Coordinating required maintenance and repair of clinic sites, including building and grounds maintenance and space management.

• Programmatic Planning: Translating strategic decisions into facility-level operational plans and managing the planning and execution of facility initiatives.

• Project Management: Overseeing facility projects such as major capital improvements, clinic upgrades, and remodel projects.

• Vendor & Stakeholder Management: Managing third-party contractors and vendors nurturing strong internal and external stakeholder relationships.

• CMMS System Acceleration: Supporting and leading the implementation of our new Maintenance Management System roll out

• Facility Audits & Standards: Performing monthly "Facility Audits" to identify and resolve deficiencies, ensuring clinics are held to standards of excellence.

• Process Governance: Developing and maintaining pipeline tracking tools and implementing project governance processes and performance metrics.

• Strategic Communication: Presenting project status, project lists, and recommendations to the Senior Management Team.

• Risk & Budget Mitigation: Monitoring project scope, timelines, and costs while identifying and mitigating risks and challenges.

Qualifications

• Education: BS/BA in Facility Management, Business Administration, Engineering, or a related field.

• Experience: Minimum of 2-5 years of experience in facilities or program management, preferably in high-growth multi-site healthcare or retail settings.

• Technical Proficiency: Strong skills in Microsoft Office and experience with work-order systems (i.e., Service Channel preferred) and pipeline tracking tools (Smartsheet).

• Communication: Strong verbal and written communication abilities with a positive, service-focused attitude.

• Analytical Skills: Strong problem-solving, planning, and organizational skills with the ability to read architectural drawings and lease documents.

• Adaptability: Comfort working in a fast-paced environment with shifting priorities and the ability to work independently as a self-starter.

• Travel: Ability to travel approximately 10-15% of the time as needed for field meetings and site audits.

Why Ivy?

• Best Employer: Recognized by Modern Healthcare for excellence in our industry and workplace culture.

• Incentives: Competitive base and bonus opportunities

• Benefits: Benefits package including medical, dental, vision, 401(k) match, and generous PTO.

• Growth: Opportunities for career advancement and continuous learning through exceptional partnerships.

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We are an equal opportunity employer, committed to diversity and inclusion in all aspects of the recruiting and employment process. Actual salaries depend on a variety of factors, including experience, specialty, education, and organizational need. Any listed salary range or contractual rate does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.

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