Administrative Assistant

The SCCB is currently recruiting for a highly organized and customer‑focused individual to join our team as an Administrative Assistant. This role will involve providing essential administrative support, managing office operations, and ensuring smooth coordination with vendors, service providers, and consumers. Responsibilities Serve as the front‑line customer service provider for the office, including answering phones, greeting visitors, opening, stamping, and filing mail, and providing general information on agency programs. Ensure all fiscal activities (i.e., creating shopping carts/authorizations, emailing purchase orders, documenting goods receipts, sending invoices, etc.) are completed in a timely manner in accordance with agency policies. Review the monthly Quality Assurance Open Encumbrance report. Follow up with vendors/service providers for each open authorization to determine if goods and/or services were received and gather necessary documentation. Schedule appointments with service providers after receiving purchase orders. Notify consumers of appointments and provide them with appointment reminders using their preferred method of contact. Provide general administrative support including but not limited to consumer case file assembly/maintenance, photocopying, faxing, filing, and document preparation for assigned region. Maintain positive, professional relationships with vendors and service providers, coordinating services and addressing issues as they arise to ensure timely coordination of services. Assist counselors with scheduling and coordinating meetings/appointments with consumers. Participate in weekly caseload management sessions with counselors to discuss caseload and specific consumer needs. Manage office supplies and inventory, including ordering, stocking, and distributing supplies as needed as well as other duties as assigned. Qualifications A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Agency: A high school diploma and one year of relevant experience. Equal Opportunity Statement The SCCB is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited to, lactation), national origin, age (40 or older), disability or genetic information. Benefits Health, dental, vision, long‑term disability, and life insurance for employees, spouses, and children 15 days of annual (vacation) leave per year* 15 days of sick leave per year 13 paid holidays Paid Parental Leave Relocation reimbursement** State Retirement Plan and Deferred Compensation Programs Public Service Loan Forgiveness *Employees holding FTE status earn additional annual leave the longer they remain employed with the state. **Eligible new hires from out‑of‑state may receive up to $5,000 in reimbursements for certain expenses, pursuant to Section 8-11-135 of the South Carolina Code of Laws. Additional Information A copy of your transcript may be uploaded as an attachment to the application. Upon hiring, candidates must submit official college transcript(s) or diploma(s) for degree(s) obtained. Failure to produce an official, certified transcript may result in not being hired or termination. #J-18808-Ljbffr