Administrative Support Supervisor

Administrative Support Supervisor The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division. This position functions as the administrative support supervisor for the regional office and all county offices within the region. This position manages regional support operations including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment, regional vehicles, cell phones and office space needs. Responsibilities include ensuring fiscal documentation and database entries in the Child Adult Protective Services (CAPS) and Purchasing, Entry, Receiving, Query (PERQS) systems are accurate, complete and timely and providing CAPS expertise and support to field staff and the regional administrator. This position acts as an executive assistant to the regional manager and supervises eight administrative support personnel throughout the region. Responsibilities Manage regional support operations including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment, regional vehicles, cell phones and office space needs. Ensure fiscal documentation and database entries in CAPS and PERQS are accurate, complete, and timely; provide CAPS expertise and support to field staff and the regional administrator. Act as executive assistant to the regional manager and supervise eight administrative support personnel throughout the region. Qualifications Knowledge of state and division purchasing and requisition policies. Knowledge of division-specific purchasing and payment systems (CAPS, PERQS). Detail oriented and strong time management skills. Minimum qualifications: Two years college or vocational training in business administration, accounting, finance, office administration, human resources or directly-related field. One year supervisory experience. One to two years directly related work experience. Other combinations of education and experience may be considered on a case by case basis. How to Apply To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position. Cover Letter - How has your education and/or work experience prepared you to be successful at this job? Resume References Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below. #J-18808-Ljbffr