Coordinator, Workforce Development

Job Description

Job Description

Description:

Why the Partnership

When you join the Greater Houston Partnership, you get the opportunity to work with an organization helping guide the future of the Houston region. Our team of professionals work across multiple disciplines, including: Economic Development (Regional and International), Executive, Finance & Accounting, Marketing & Communications, Member Engagement, Public Policy, Regional Workforce Development, Research, Resources, and the Center for Houston’s Future.

The Greater Houston Partnership works to make Houston one of the best places to live, work and build a business. As the economic development organization for the region, the Partnership champions growth across 12 counties by bringing together business and civic-minded leaders who are dedicated to the area’s long-term success. Representing more than 900 member organizations and approximately one-fifth of the region’s workforce, the Partnership is the place companies come together to make an impact.

We look forward to telling you more about the organization and helping determine if a career with the Partnership is right for you!

Today, We Are Looking For

The Workforce Development (Upskill Houston) Coordinator to join our team. The coordinator is a cross-functional role primarily supporting the entrepreneurial and driven UpSkill Houston Team. This position is a key member of the team that will engage every member to help meet our aggressive but life-changing goals. This position primarily involves general support of the group, coordination of programs, events, and meetings, and will actively manage the calendars of the group’s vice presidents (2).

The coordinator must thrive in an entrepreneurial, challenging, and fast-paced atmosphere where prioritizing and multi-tasking are the norm. The coordinator should also have strong customer service skills and a high level of professionalism to service both internal and external clients and vendors.

Primary Duties and Responsibilities

The following responsibilities are essential to job performance:

• Coordinate logistics for in-person, digital, and hybrid events including but not limited to meeting room layouts, production technology, agenda preparation, and speaker support for UpSkill Houston meetings and events. Duties include event logistics, processing registrations, preparing and responding to meeting or event emails, systematic event set-up in the project and event management systems, event execution including procuring and setting up refreshments and food if needed, and breakdown.
• Support the development and drafting of agendas for meetings , collective tables, and working groups hosted by UpSkill Houston in partnership with team leadership; track participation, communication, and follow-ups to ensure alignment and continuity across engagements.
• Assist in project management of team initiatives by tracking timelines, deliverables, and action items; document key outcomes and next steps from meetings and ensure timely follow-up with stakeholders to support successful execution.
• Support the coordination and tracking of contract and other partnership agreements , including maintaining documentation, monitoring status and timelines, and facilitating communication with internal teams and external stakeholders to ensure timely execution and compliance.
• Actively manage the calendars for the group’s vice presidents , and coordinate scheduling for key meetings and special projects across the team, ensuring no scheduling conflicts. Provide operational support and navigation of forward-facing and back-end functions. Includes Salesforce contract management, project support, email communications to stakeholders, etc.
• Provide operational and organizational support for special projects, a needed.
• Prepare, maintain, and monitor required event documents including invitations, agendas, post-events surveys, onsite promotional items, insurance, etc.
• Assist with the venue and site section by identifying meeting locations appropriate for the size and needs of the planned meeting.
• Procure, produce, and/or set up and meeting materials .
• Work cross-functionally with other member departments to provide consistent and seamless service to members of the Partnership.
• Assist in daily departments operations and administrative functions (phone, email, data entry, mail, etc.) to ensure specific projects are delivered efficiently.
• Other duties as assigned.

Knowledge, Skills and Abilities

The following knowledge, skills, and abilities are desirable for job success:

• The UpSkill Houston team normally prefers to work in office five days a week, allowing for flexibility as needed. While the team adheres to the policies of the Greater Houston Partnership, including hybrid work schedules, a desire to work in office five days a week is strongly preferred.
• Meetings, events, hospitality, and project coordination experience.
• Experience with event and project management systems desired.
• Experience with digital meeting platforms (Zoom, Webex, Google, etc.) required.
• Ability to demonstrate attention to detail in all work projects.
• Proven project coordination and organizational skills.
• Exceptional interpersonal skills such as communication (written, verbal, non-verbal, etc.) diplomacy, patience, empathy, and politeness.
• Demonstrated ability to work in a fast-paced, deadline-oriented environment.
• Solutions-oriented and ability to solve problems.
• Flexible to change directions and pre-prioritize in response to changing situations.
• Prioritize conflicting needs; handle tasks and requests expeditiously and proactively. Following through on projects to successful completion, often with deadline pressure.
• Demonstrated ability to work with all levels of both internal and external contracts.
• Ability to professionally work with diverse groups of people.
• Ability to coordinate, engage, and fully utilize member expertise.
• Ability to exercise mature judgment and tact.
• Ability to work in a team environment with shared tasks.
• Ability to attend work-related functions off-site, as required.
• Flexibility to work extended hours, as necessary.
• Proficiency in Windows, Microsoft Word, PowerPoint, Excel, Salesforce, and Outlook.

Education Requirements

• A bachelor’s degree or relevant organization experience.

Required Experience

• Minimum of 2 years of experience in all aspects of developing and managing calendars, events, and/or meetings.

Physical Requirements

• Good vision and hearing acuity (with adaptive aids if necessary).
• Manual dexterity and skillful use of computer keyboard.
• Physical exertion includes bending, pushing, standing, and walking. Must be able to move or lift approximately 25 pounds on occasion.

Mental and Aptitude Requirements

• Job requires the ability to hear, see, and talk; analytical, conceptual, problem-solving, planning, and decision-making skills.

Safety Requirements

• Adhere to the office safety policies and procedures.

The Greater Houston Partnership is an Equal Opportunity Employer. Applicants and employees are treated without regard to such factors as race, color, religion, sex, national origin, disability, veteran status, or any other reason prohibited by law.