Finance & Grants Manager

• Location 111 W. 16th Avenue,Suite 400,Anchorage, AK, 99501,United States
• Employee Type FT Non-Exempt
• Required Degree 4 Year Degree

Contact information

• Name Human Resources

Description

The Finance & Grants Manager is responsible for the day-to-day financial management, accounting, and grants administration of Bristol Bay Foundation . Reporting to the Director of Finance, the Manager serves as BBF’s primary accounting professional and helps ensure the Foundation maintains accurate financial records, effective financial processes, and strong compliance with nonprofit, private foundation, federal grant, and other funding requirements.

The Manager works closely with the Director of Finance, program and development staff, and other external partners. The position combines hands-on financial management in close partnership with program staff to manage budgets, grants, scholarships, and other program resources effectively.

The Manager also serves as a central resource for grants administration and compliance, maintaining BBF’s grant records and tracking systems and helping staff understand and meet financial, administrative, and funder requirements throughout the grant lifecycle.

Accounting & Financial Operations

• Support BBF’s day-to-day accounting operations and maintain accurate and timely financial records in accordance with applicable accounting standards and nonprofit fund accounting requirements.
• Lead monthly and year-end close processes and preparation of financial statements, reconciliations, and supporting financial information.
• Assist day-to-day accounting processes, including accounts payable, receivables, payroll allocations, credit card and cash activity, and ensure transactions receive appropriate preparation, review, and authorization consistent with BBF’s internal controls.
• Maintain accurate funds, grant, program, and restriction coding within BBF’s accounting system.
• Monitor budget-to-actual activity and work with the Director of Finance and program staff to identify and address variances and financial issues.
• Implement BBF’s financial policies, procedures, internal controls, documentation, and segregation-of-duties practices.
• Coordinate day-to-day financial activities and information exchange with BBNC Finance, and other external financial partners.
• Provide timely and accurate financial information to support organizational planning and decision-making.

Program & Grants Management

• Serve as Finance partner to BBF’s program and administration teams, working closely with staff throughout program and grant budgeting, implementation, monitoring, reporting, and closeout.
• Support financial management of BBF’s scholarship and Piniq grant programs, federal grants, private and philanthropic grants, and other program activities including regular budget-to-actual reporting, forecasts, and support for spending decisions and adjustments.
• Maintain BBF’s official grant files and centralized tracking systems for federal audits readiness; including applications, awards, agreements, budgets, amendments, reporting requirements, correspondence, approvals, and closeout documentation.
• Review grant terms and requirements, and coordinate with program staff to establish responsibilities, timelines, and processes for implementation and compliance.
• Manage grant financial administration and compliance, including reporting, drawdowns, budget revisions, cost allocations, deadlines, restricted balances, and closeout requirements.
• Support development of budgets and financial materials for new grant proposals and funding opportunities in partnership with program and development staff.
• Coordinate preparation of financial records and supporting documentation for BBF’s annual financial statement audit and Single Audit.
• Support preparation of Form 990-PF and other required tax, financial, and regulatory filings.
• Maintain year-round audit readiness and respond to requests from auditors, tax professionals, funders, and other external partners.
• Serve as a key operational partner in the implementation and ongoing use of BBF’s accounting and financial systems, including integrations with grants, scholarships, and other organizational systems.
• Develop and improve financial workflows and controls to strengthen the efficiency, accuracy, and usefulness of BBF’s financial processes and information.
• Maintain clear responsibilities and workflows within the Finance team and support cross-training for critical financial functions.
• Foster collaborative and solutions-oriented relationships with staff while maintaining appropriate financial controls and compliance.

Requirements

• Bachelor’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and relevant experience.
• At least three to five years of progressively responsible experience in accounting, preferably in a nonprofit or federally funded environment.
• Strong working knowledge of accounting principles and experience with general ledger accounting, financial statements, reconciliations, and financial reporting.
• Experience with nonprofit or fund accounting, restricted funding, and organizational budgeting.
• Experience with federal grant administration and financial management and familiarity with Uniform Guidance strongly preferred.
• Experience supporting audits, tax preparation, and other financial or grant compliance activities.
• Demonstrated ability to manage multiple grants, budgets, deadlines, and reporting requirements while maintaining organized and complete records.
• Ability to communicate financial and grant requirements clearly and work collaboratively with program staff and colleagues with varying levels of financial expertise.
• Experience with accounting systems and financial process improvement or implementation preferred.
• Knowledge of Bristol Bay culture and communities and commitment to BBF’s mission, vision, and values.