Secretary (Office Automation)
Internal Revenue Service
Job Title
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
Major Duties
- Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.
- Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
- Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.
- Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
- Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.
Standard Position Descriptions (SPD): PD94315 Visit the IRS SPD Library to access the position descriptions.
Internal Revenue ServiceVacancy posted 14 hours ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Bend, OR vacancy
- Large Business & International WHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: Position(s) are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange ...Work at office
- ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own...Work at office
$25 per hour
...to understand how and where referrals are coming in. What do you need to bring to the role: Experience: Two years of medical office experience required. Education: High School Diploma/GED required. Competencies that matter to us: Business Effectiveness:...Work at officeFull time$55k - $65k
...Scheduling, scribing meetings, and managing compliance documentation Coordinating maintenance, housekeeping, mail, snacks, and office supplies Handling shipping logistics and IT coordination Supporting program events Assisting with new employee orientation...Work at officeFull timeTemporary work- ...duties such as faxing, photocopying, scanning, filing and mailings. Effectively communicates problems, concerns, or issues to the Office Supervisor / Manager appropriately and promptly. Promptly answers the telephone, directs all calls appropriately, takes an...Work at officeDaily paidLocal area
VillageMD
Bend, OR1 day ago $6,000 per month
...duties such as faxing, photocopying, scanning, filing and mailings. Effectively communicates problems, concerns, or issues to the Office Supervisor / Manager appropriately and promptly. Promptly answers the telephone, directs all calls appropriately, takes an...Work at officeDaily paidLocal areaSummit Healthcare Regional Medical Center
Bend, OR1 day ago- ...PSR) Specialty Scheduler serves as a key member of the specialty department team contributing to the daily activities of the medical office team-based care, performing a variety of administrative and complex specialty scheduling duties to assist our patient population...Work at officeDaily paidLocal area
- Praxis Health, through High Lakes Health Care in Bend, Oregon, is seeking a full-time Medical Office Support professional. The ideal candidate will have outstanding customer service skills and the ability to thrive in a busy environment while supporting patients and clinical...Work at officeFull time
- ...outreach, including annual and medically necessary appointments. Assisting in maintaining an organized, clean, and patient-ready front office environment. Performing other duties as needed and as assigned by the Practice Manager, Assistant Practice Manager and/or...Work at officeFull time
- ...to take ownership of meaningful projects, learn, lead, and make an impact from day one. We’re excited to announce an opening for an Office Assistant to join our administrative team in Bend, Oregon. If you’re eager to be part of a respected and dynamic organization that...Work at office
- ...Work Experience • Demonstrated attention to detail and excellent oral and written communication skills • Proficiency in Microsoft Office Word and Excel • Self-motivated with a positive attitude and ability to work with multi-functional groups in a fast-paced...Work at officeWork experience placementH1bLocal area
ShiftCode Analytics
Bend, OR1 day ago $25 - $27 per hour
...details, and prepare shipping documents, proforma invoices, and customer invoices. Receive, pack, and ship sample requests from the office while coordinating shipping records and documentation. Support general office administration, including phone coverage, document...Work at officeHourly payFull timeMonday to FridayShift work- ...compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations....Work at officeLocal areaShift work
Pyramid Global Hospitality
Bend, OR1 day ago - ...026. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the rig Office Administrator, Financial Advisor, Office, Client Support, Administrator, Business Services...Work at office
Edward D. Jones & Co., L.P.
Bend, OR1 day ago $25 per hour
...timely messaging Provide administrative support including scheduling assistance, document preparation, data entry, and general office coordination Maintain organized digital content libraries, media assets, communication files, and project documentation...Work at officeMonday to FridayExpress Employment Professionals Defunct
Bend, OR1 day ago- .... Our ideal candidate is comfortable across CRM, telephony, automation, data, and light infrastructure. In lieu of direct experience with... ...summer afternoons, and everything in between! ~ Dog-friendly office ~ Stocked kitchen with snacks and an espresso machine ~“...Work at officeSummer workCasual workFlexible hoursDay shift
TT MARKETING LLC
Bend, OR13 days ago - ...minimizing total holding costs while preserving fill rates Workflow Automation & Analytics Integration (25%) Seamlessly integrate advanced... ..., OR Full time Work environment: 3 of 5 business workdays in office (required), 2 of 5 business days work from home (optional) #J-...Work at officeFull timeWork from home
$15.6 per hour
SalonCentric Key Holder - Part Time Do you have a passion for people and delivering exceptional customer service? Do you seek out exciting new products and training opportunities to become an expert in the hair and beauty industry? Do you love hair and beauty...Permanent employmentFull timePart timeLocal areaShift workNight shiftWeekend workL'Oreal USA, Inc
Bend, OR4 days ago$26.47 - $43.62 per hour
...position also assists the public with general mailing needs, such as completing a change of address, mail holds, and giving out post office box keys. Job Overview Starting salary ranges from $26.47 to $43.62 per hour; $72,400 per year average pay with full benefits...Work at officeHourly payFull timeCurrently hiringPostal Jobs Source (a division of Labor Services)
Bend, ORmore than 2 months ago$19 - $21 per hour
...fax machines and scanning technology Responsible for preparing, scanning and indexing assigned documents accordingly Manage office supplies and inventory Answer and direct phone calls and emails Handle confidential information with discretion and professionalism...Work at officeLocal areaMonday to Friday$22.33 per hour
...specific exam. The Radiology Scheduler communicates all exam preparation and procedure information to patients and/or referring physician offices to ensure patients arrive on time and prepared for their exams. Essential Duties This position requires regular,...Work at officeHourly payFull timeContract workMonday to FridayFlexible hoursCENTRAL OREGON RADIOLOGY ASSOC., P.C.
Bend, OR1 day ago$20 - $21 per hour
...average about 200 books a year), or heading to a concert. I'm married, have a cat, and truly value balance and enjoying life outside the office. Community involvement is a big part of who we are. We're actively involved with the Opportunity Foundation and Every Child,...Work at officeHourly payFor contractorsLocal areaFlexible hoursState Farm
Bend, OR1 day ago$27 - $29 per hour
As the Business Office Manager at Mt. Bachelor Assisted Living and Memory Care, you’re responsible for a number of different tasks relating to Human Resources and other departments, including maintaining records, processing accounts receivable/payable and working with...Work at officeFull timeFlexible hoursWeekend work$15.55 per hour
...Customer Service Representative Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western states. With over 40 years of success...Work at office- At Falling Waters, we bring chiropractic, physical therapy, and massage therapy together under one roof to help patients recover from auto injuries, work injuries, spine conditions, and sports injuries — because healing works best as a team effort. We're looking for a ...Hourly pay
Falling Waters Injury and Health Management
Bend, OR4 days ago $23.5 per hour
...contracts with residents, and coordinating resident moves within the campus. You will also support our Sales Team and Administrative office. Wage starting at $23.50 or more/DOE plus bonuses Requirements: A commitment to Touchmark's values (Excellence,...Work at officeFlexible hoursWeekend workTouchmark
Bend, OR14 hours ago- ...the GS-04 grade level in the Federal service. Specialized experience for this position includes: progressively responsible clerical, office, or other work that indicates ability to acquire the particular competencies needed to perform the duties of the position to be...Work at officeFull timeTemporary workPart timeWork experience placement
- ...related field is a plus. Proven experience in an administrative role, automotive dealership is a plus. Proficient in Microsoft Office Suite and dealership management software DealerTrack experience is a plus Strong attention to detail and accuracy in...Work at office
$40k
...customers warmly in person and over the phone, directing them to the appropriate team members. Manage appointment scheduling and office communications. Assist in handling incoming inquiries and maintaining customer records. Engage in conversations with...Work at officeFor contractorsFlexible hours$21.3 - $27.69 per hour
...Computer Basic to intermediate ability and experience in computer applications, specifically electronic medical records system, and MS Office. PHYSICAL REQUIREMENTS: Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal...Daily paidMonday to FridayShift workDay shiftSt. Charles Health System
Bend, OR4 hours ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
Related searches
- church secretary Bend, OR
- office secretary Bend, OR
- front office assistant Bend, OR
- law secretary Bend, OR
- front office administrator Bend, OR
- secretary Bend, OR
- building automation manager Bend, OR
- automation consultant Bend, OR
- aviation safety assistant office automation Bend, OR
- automation operator Bend, OR