Inmate Records Specialist

Inmate Records Specialist

The Pinellas County Sheriff's Office is seeking an Inmate Records Specialist to join our Support Services team. In this critical role, you will maintain accurate inmate records from booking through release by entering and updating demographic, booking, court, and case information in the Jail Management System. Responsibilities include processing court orders and dockets, conducting warrant and criminal history checks, processing bonds and inmate releases, maintaining accurate records, and ensuring all inmate information complies with applicable laws, court directives, and agency procedures. You will also interact regularly with courts, law enforcement agencies, attorneys, bond agents, inmates, and members of the public while safeguarding sensitive criminal justice information and maintaining the integrity of inmate records.

The ideal candidate has experience in corrections, criminal justice, records management, legal support, or a related field and possesses strong organizational skills, exceptional attention to detail, and sound judgment. They can accurately interpret legal documents, court orders, warrants, and criminal histories, prioritize multiple responsibilities in a fast-paced environment, maintain strict confidentiality, and communicate professionally with diverse audiences. Experience working with computerized records systems and the criminal justice process is highly desirable.

This position offers the opportunity to play a vital role in supporting correctional operations and the judicial process by ensuring the accurate management of inmate records, timely processing of court actions, and lawful release of inmates. If you are organized, dependable, and committed to accuracy, integrity, and public service, we encourage you to apply. The Pinellas County Sheriff's Office offers opportunities for professional growth, career development, and a comprehensive benefits package.

This position is scheduled for 12-hour shifts. The shifts are 6:00am-6:00pm or 6:00pm-6:00am, alternating a 3-day and 4-day workweek, which includes working every other weekend. This position is subject to a biannual seniority-based bidding process. You must be able to accommodate all shifts. The starting pay for this position is $24.08/hour.

The background investigation process may take up to 6 weeks depending upon the complexity of the applicant's background and position for which they've applied.

Under the general direction of an Inmate Records Shift Supervisor, this position is responsible for accurately entering demographics, booking and case information into the Jail Management System for individuals taken into custody, and performing such related activities as accepting bonds, accessing and running NCIC/FCIC responses for warrant checks, processing releases, evaluating criminal histories and disbursing money to inmates leaving the facility. This position is also responsible for transcribing and processing each day's court orders and dockets and handles a large volume of interaction with the Clerk of the Court, the public, media, bond agents, and local and federal agencies. Further, this position performs technical and administrative work to document inmate population and trends through creation of reports and graphs and acts as liaison with other components and agencies to coordinate movement of inmates. Work is reviewed through observation and results obtained.

Shift work required. SUPERVISES OTHERS: No

Generates, reviews, and disseminates and/or retrieves and enters court calendar(s) information, utilizing agency computerized database systems, to update inmate status(es) and verifies same, for completion

Reviews all applicable data fields/files/reports/documents/correspondence to ensure they are complete and accurate and corrects discrepancies

Reviews and processes consulate notifications for foreign born inmates and responds to inquiries from foreign national consulates and embassies regarding foreign national arrests

Assists in arranging official visits within the facility by foreign consulates

Liaises with other law enforcement, court and judicial components

Compiles felony, misdemeanor, circuit civil, and domestic court advisory lists for all newly booked inmates daily

Accepts, reviews, and assigns bond information on arrest affidavits, complying with Florida State Statutes, Florida Legislature, and established bond schedule

Creates an inmate's initial file based on booking paperwork received

Performs search for outstanding warrants nationally and statewide

Accesses various databases to ensure courts are aware of special handling of certain inmates as required by Florida Statute (VFOSC, HRSO, etc.)

Prepares paperwork, making proper notification of pending releases and reviews entire file to ensure all charges have been disposed of correctly

Generates and prints letters to victims for notification of an arrest or release

Performs release process for inmates with accuracy and efficiency, answering inmate/offender/detainee questions

Processes inmate/offender/detainee request forms and, as appropriate, researches and responds to said request

Receives, verifies and processes surety bonds, cash bonds, child support purges and surrender certificates

Receives funds, issues receipts and processes monies collected

Releases inmate funds to authorized persons, verifying the amount of funds and identification of the person accepting the money

Balances cash drawer

Reviews public record and media requests, redacting information based on Florida Public Record Laws

Compiles inmate population statistics for dissemination to other entities, agencies, grants and surveys

Oversees and coordinates inmate transfers to and from federal agencies, completing, updating, and submitting required documents and forms

Maintains federal inmate statistics and population records

Prepares and disseminates costs regarding inmate housing and submits to appropriate entity for payment

Reports on compliance and violations of the Juvenile Justice and Delinquency Prevention Act as required by the State

Reports monthly, to the State, the population of inmates by category

Ensures access to secured areas is denied to all unauthorized personnel or individuals

Provides accurate and complete information, assists with the training of new members, and coaches new employees, members of other agencies and/or volunteers

Regular and reliable attendance is required as an essential function of the position

This position is considered essential and, in the event of an emergency or natural disaster, will be required to report to work

Participates in Sheriff's Office recruitment and community relations activities as directed

This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary