Admin Assistant II, HSE Data & Reporting

Phillips 66 & YOU - Together we can fuel the future

As an Admin Assistant II, HSE Data & Reporting , you will work in a dynamic, operations-focused environment where organization, reliability, and discretion truly matter. As a trusted partner to leaders and colleagues in our Maintenance department, you will play an important role in keeping work moving smoothly and supporting a wide range of business needs and departments. If you're someone who takes pride in staying organized, adapting to changing priorities, and contributing behind the scenes to meaningful work, this position offers the chance to make a steady, visible impact.

What You'll Do

• Provide day-to-day administrative support that helps leaders and teams stay focused and productive in a fast-paced, operational environment.
• Serve as a key point of contact by handling routine inquiries, coordinating calendars and meetings, arranging travel, and supporting visitors and onsite events.
• Prepare documents, maintain records, manage distribution lists, and complete data entry using established systems and templates to ensure accuracy and accessibility.
• Handle confidential information with discretion while following defined policies, procedures, and regulatory requirements.
• Partner closely with colleagues across functions such as HSE, Maintenance, Operations, and Finance to support daily workflows and special projects.
• Assist with expense reports, invoice processing, work orders, purchase requisitions, and related tracking, ensuring items are coded and processed correctly.
• Support office and IT needs, contribute to reporting and basic budget-related activities, and help keep administrative processes running smoothly.
• Collaborate with other administrative professionals to provide reliable backup coverage and consistent team support.
• Bring strong organization, clear communication, and a customer-focused mindset to deliver dependable support the team can count on.

What You'll Bring - Required

• Legally authorized to work in the job posting country
• High School Diploma or GED equivalent
• 3 or more months of administrative support experience
• Intermediate or greater proficiency working in Microsoft Suites (Word, Outlook, Excel, PowerPoint)
• Possess a valid driver's license
• Willing and able to obtain a Transportation Worker Identification Card (TWIC)
• Must be willing and able, with or without reasonable accommodation, to comply with the following:
  • Operate company vehicle on site premises and/or public roads up to 5%
  • Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties.

What Makes You Stand Out - Preferred

• 2 or more years of administrative support experience
• Working knowledge of:
  • SAP
  • Tableau or Power BI visualization software
• Written and verbal communications, and interpersonal skills
• Strong organization skills and independently capable of setting and sorting out priorities
• Ability to work well under pressure and changing priorities
• High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work

Compensation R ange


This position has a base salary range of $61,920 -$75,680.

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role's requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

The Bayway Refinery is located on the New York Harbor in Linden, New Jersey. Bayway's facilities include crude distilling, naphtha reforming, fluid catalytic cracking, solvent deasphalting, hydrodesulfurization and alkylation units. The complex also includes a polypropylene plant with the capacity to produce up to 775 million pounds per year. The refinery processes mainly light and medium, low-sulfur crude oil. Foreign crude oil is supplied to the refinery by tanker, and domestic crude oil is supplied through a combination of rail and marine transportation. The refinery produces a high percentage of transportation fuels, as well as petrochemical feedstocks, residual fuel oil and home heating oil. Refined products are distributed to East Coast customers by pipeline, barge, rail car and truck.

Total Rewards


At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being - physical, emotional, social, and financial - is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results - personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards .

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.


Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.


To be considered

In order to be c onsidered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 06/11/2026 .

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Phillips 66 is an Equal Opportunity Employer

Nearest Major Market: New York City
Nearest Secondary Market: Newark