Maintenance Manager

Maintenance Manager Full Time Malone University, Canton, OH, US 30+ days ago Requisition ID: 1110 Under direction of the Facilities Director, the Maintenance Manager manages the day‑to‑day operations of building maintenance activities for facilities in the assigned area. The role involves overseeing daily management of building systems, mechanical, electrical, energy management, and fire/life safety functional areas, as well as assisting housekeeping, grounds, and service departments as needed. The Maintenance Manager develops and administers policies, procedures, and processes in support of departmental operations, responds to inquiries and requests for service from internal university departments, supervises technical trade staff, and coordinates all work orders related to preventive maintenance programs and facility needs. The position is focused on achieving university goals related to efficient and effective facilities maintenance and operation. Distinguishing Characteristics The Maintenance Manager carries out policies and procedures with a focus on building maintenance activities, manages and supervises multi‑function maintenance staff, provides direction, guidance, and mentoring, and assists in directing outside trades for repairs and projects across the university. Essential Duties and Responsibilities Plans, organizes, maintains, and manages the operations and reliability of university facilities and general infrastructure systems. Monitors preventive maintenance processes and programs and facility inspection processes for ongoing review of maintenance work. Oversees and coordinates the department’s automated work order and preventive maintenance system for facilities management. Works with administrators to develop and modify preventive maintenance programs, including updating preventive maintenance routines based on manufacturer’s maintenance schedules. Leads and participates in technical discussions about the operation of building systems, explaining technical operations to diverse audiences when necessary, including subordinates and higher‑level management. Inspects facilities for needed maintenance work or reviews work orders, complaints, and other requests for services received from faculty, staff, and students. Leads and inspects preventive maintenance work efforts and other work requests in terms of progress and completion. Inspects performed work by service contractors for boiler, HVAC, plumbing, electrical, elevator, and other service contacts. Coordinates the acquisition of supplies and materials to complete maintenance work activities via shop stock, warehouse, storeroom and/or local suppliers. Manages the annual budget for the maintenance department. Prepares purchase orders for maintenance related work to acquire trades and professional assistance. Assists in department capital budget planning in relation to building maintenance capital renewal projects, ensures compliance with university purchasing rules, and performs related activities such as obtaining price quotes and bids. Collaborates with the Project Manager in scheduling and coordinating the work of external construction contractors to ensure terms of agreements are met and work is completed satisfactorily. Participates in various meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and other pertinent information as appropriate. Responds to emergency situations as required (during regular business hours or after hours). Has the ability to direct housekeeping staff and grounds and service personnel as needed as directed by the Facilities Director. Performs other related duties as assigned. Monitors safety and addresses safety concerns across the university, including correct PPE, ADA, and OSHA regulations. Knowledge, Skills and Abilities Facilities maintenance principles and practices Contract management principles and practices Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes in assigned areas of responsibility Budgeting principles and practices Procurement principles and practices Project management principles Preventive maintenance principles and practices Operating characteristics and principles of building mechanical systems such as variable air volume (VAV), dual duct, and multi‑zone air handlers, chillers, cooling towers, boilers, pumps, emergency generators, and electrical panels Methods of utilizing maintenance work order tracking systems (e.g., the Dude Solutions Maintenance Management System) to maximize efficient and effective planning and execution of facilities maintenance work Use and application of standard office support software, including email/calendar tools, word processing, and spreadsheet applications Demonstrated Skill in Analyzing and making sound recommendations on management and administrative issues, including identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals Leading staff; including planning and scheduling work, overseeing project teams, mediating conflict and providing feedback on employee performance Developing long‑range renovation and maintenance schedules and estimating costs over time Establishing maintenance standards to assure continuous serviceability of buildings and structures Reading and interpreting construction blueprints, specifications, drawings, maps, and/or other related technical documents Managing complex, multi‑discipline projects involving multiple locations Interpreting and applying applicable laws, rules, and regulations Managing service contracts and vendors Analyzing, developing and implementing programs, policies and procedures in assigned area of responsibility Coordinating activities with other internal departments, the community, and/or external agencies Preparing a variety of reports related to operational activities, including quantitative or budgetary analysis Working effectively with diverse clients and employee groups Utilizing computer technology used for work planning, communication, data gathering and reporting, including email/calendar tools, spreadsheets and word processing tools Communicating effectively through oral and written mediums Education and Experience A degree in Construction Management, Building Maintenance, or related building maintenance or construction field. Relevant experience may substitute for the degree requirement on a year‑for‑year basis. Six years progressively responsible, professional maintenance experience, including three years of experience supervising or leading the work of others. Possession of a valid driver’s license is required at time of hire. Working Conditions / Physical Demands Work is performed in a variety of environments: office, interior operational settings, and outdoors, with frequent interruptions and irregularities in the work schedule. Frequent walking, standing, climbing, lifting, stooping, or carrying of equipment and materials may be required. Incumbents may be required to lift and carry up to 50 pounds. Incumbents may be exposed to extreme temperatures, confined spaces, high and precarious places, moving mechanical parts, and vibrations. Incumbents are frequently required to travel between buildings and also perform outside tasks. #J-18808-Ljbffr