Procurement Manager, FF&E

Miami, FLDevelopment – Program Design & Development /Salaried, full-time /On-siteAbout the CompanyAt Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.About the RoleThe Procurement and FF&E Manager supports the commercial lifecycle of real estate development projects at Flow, serving as a key technical resource for cost control and material procurement. In this role, you'll perform precise quantification, cost estimation, and procurement coordination—preparing tender documents, evaluating bids, and managing day-to-day contract administration to keep projects within approved budgets.ResponsibilitiesPrepare quantity take-offs and assist in the preparation of BOQs and cost estimatesSupport FF&E procurement and coordination, including take-offs, supplier sourcing, quotation comparisons, and delivery tracking in alignment with project schedules and interior design specificationsReview drawings, specifications, and scope of worksMonitor project costs, budgets, and variationsSupport preparation of interim valuations, payment applications, and final accountsMaintain accurate records of quantities, costs, and project documentationSource, prequalify, and coordinate with suppliers and subcontractorsPrepare RFQs, obtain quotations, and follow up for timely responsesPrepare technical and commercial comparison statementsSupport negotiations and assist with purchase order and subcontract issuanceCoordinate with site and planning teams to ensure timely material deliveryLiaise with engineers, site teams, consultants, and vendorsTrack procurement status and maintain delivery schedules, procurement logs, and cost recordsIdeal BackgroundBachelor's degree in Civil Engineering or Quantity Surveying5–8+ years of experience in quantity surveying and/or procurementBackground in mid- to large-scale real estate development, with experience at a developer, project management consultancy, or tier-one contracting firmMulti-disciplinary quantity take-off experience (Civil, Interior, MEP)Familiarity with international contract forms, including FIDICProficiency in Autodesk Revit, AutoCAD, MS Project, and Microsoft Excel; knowledge of BIM standards (ISO 19650, PAS 1192) a plusStrong understanding of technical specifications and material standardsHighly detail-oriented, organized, and able to manage competing deadlines in a fast-paced environmentBenefitsWe take care of our people so they can do their best work. Health and WellnessComprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.Time OffPTO and paid holidays.Financial401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.Life at FlowWeekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.