Post Award Specialist I - Office of Sponsored Programs

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 15.19% of your gross salary, and you contribute 3.93%, totaling 19.12% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. JOB TITLE:  POST AWARD SPECIALIST I   JOB PURPOSE: Administer sponsored projects awarded to the University of Wyoming from external sources, as well as internal UW-funded projects, according to the agency regulations and policies and comply with University of Wyoming policies and procedures; operate under many complex layers of regulations including the Code of Federal Regulations Title 2, Subtitle A, Chapter II, Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements (UG), as well as Sponsor policies and procedures, and the State of Wyoming and University of Wyoming rules and regulations.ESSENTIAL DUTIES AND RESPONSIBILITIES:Setup all externally funded awards/projects in WyoCloud-PPM, ensuring awards and any subprojects budgets, F&A rate(s), requirements and deliverables are setup in compliance with award specific terms and conditions. Process award modifications.Responsible for monthly/quarterly/annual invoicing/billing for all awards assigned in portfolio, except the larger federal letter of credit draws. Coordinate with the Accounts Receivable team to ensure the monthly Letter of Credit draw-down of funds on awards are accurate. Also, prepare monthly draw-down of funds as may be required. Responsible for preparation and submission of all Award financial reporting, ensuring submissions are accurate and compliant with award terms and conditions, sponsor requirements, and federal, state, and University requirements. Prepare electronic requests for funds and reports with independent judgment.Lead collection efforts on sponsored project receivables up to 90 days past due, including initiating and managing communications with sponsors, troubleshooting payment issues, and collaborating with principal investigators, departmental staff, and Accounts Receivable to resolve delays. Escalate receivables older than 90 days to Accounts Receivable for further action.Understand specific grant requirements; ensure financial compliance on contract conditions and assurances. May monitor all compliance on contracts and sponsored programs. As may be required, perform periodic budget reconciliations and reviews to ensure allowability of activities charged to a project.Communicate with the Principal Investigators and the Fiscal Managers regarding the project status. Plan and facilitate quarterly research administration quality improvement sessions with departments and units in the assigned portfolio, focusing on compliance, process efficiency, and best practices.Close projects in timely fashion and verify that all financial and closeout documents are submitted to the sponsor and budget balance and cash balance for each project are fully reconciled.Review and approve expenditure corrections for accuracy, allowability, and compliance.Facilitate independent auditors and agency representatives in their review of sponsored programs’ records, ensuring compliance by maintaining complete and accurate files, including copies of all agency deliverables.SUPPLEMENTAL FUNCTIONS:Facilitate independent auditors and agency representatives in their examination of the sponsored programs' records.Perform other duties and special projects, as directed.May serve on University and/or external committees or task forces as necessary.Attend conferences and workshops applicable to sponsored programs' administration.COMPETENCIES:Attention to DetailCollaborationInfluenceIntegrityJudgmentWork Tempo MINIMUM QUALIFICATIONS: Education: Bachelor’s degree in accounting, finance, business, or a related field; or equivalent relevant work experienceExperience: 2 years work-related experienceExperience EvaluationMinimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience. Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications. DESIRED QUALIFICATIONS:   Additional Desired Qualifications:Broad understanding of and experience using an Oracle-based or comparable financial management system Prior work experience providing support at an Institution of Higher Education Must have strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines A strong customer service orientation and attention to details are essentialExcellent verbal, written, and interpersonal communication skillsPrior experience in post-award management   REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position. HIRING STATEMENT/EEO:   All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at View phone number on click.appcast.io or email View email address on click.appcast.io.  ABOUT LARAMIE: The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit Full timePosting Date: 2026-08-26