Human Resources Events Associate (Hybrid)

Job Title: Human Resources Events Associate
Department: Human Resources
Reports To: HR & Operations Manager

Location: Hybrid (Florida Applicants Only)

This position is open exclusively to candidates who currently reside in the State of Florida. While the majority of work may be performed remotely, candidates must be able to attend occasional in-person meetings, training sessions, onboarding activities, company events, or operational support assignments as needed with advance notice.

Note: The proposed schedule is flexible and may be adjusted based on the employee's academic schedule, event schedules, availability, and business needs. We strive to accommodate students whenever possible while ensuring adequate training, collaboration, and support.

Position Summary

We are seeking a highly organized and proactive HR Events Associate to support the human resources and operational functions of Pro-Play Games Event Management. This role serves as a key partner to the HR & Operations Manager in coordinating event staffing, contractor onboarding, payroll support, travel logistics, and administrative processes that help ensure successful event execution.

The HR Events Associate will play a vital role in supporting hundreds of event staff members across conventions, tournaments, and large-scale gaming events throughout the year. This position combines HR administration, event operations, workforce coordination, and project management in a fast-paced environment. The ideal candidate thrives in a structured environment, enjoys coordinating moving pieces, communicates effectively with large groups, and is comfortable balancing people-focused responsibilities with administrative and operational tasks.

Due to operational needs and occasional in-person support requirements, only candidates residing in Florida will be considered for this position.

Key Responsibilities

Contractor Onboarding & Offboarding

• Coordinate contractor onboarding documentation and system setup.
• Ensure required agreements, tax forms, and event documentation are completed prior to assignments.
• Maintain onboarding records and assist with contractor offboarding procedures when necessary.

Payroll & Administrative Support

• Assist with payroll preparation and timekeeping verification for event staff and contractors.
• Support payroll audits and help resolve missing hours, payment discrepancies, and contractor inquiries.
• Maintain accurate workforce data and assist with reporting needs.

HR Operations Support

• Maintain confidential employee and contractor records.
• Assist with policy acknowledgments, compliance tracking, and training documentation.
• Support internal communications related to event staffing and workforce processes.

Process Improvement & Documentation

• Create and maintain SOPs, process guides, checklists, and workflow documentation.
• Assist with process improvement initiatives that support scalability and operational efficiency.
• Help develop resources that improve the event staff experience from onboarding through payroll.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Comfortable working independently in a remote environment.
• Ability to handle confidential information with professionalism and discretion.
• Experience with spreadsheets, project management tools, or workforce management systems preferred.
• Ability to create and maintain clear documentation, process guides, and training materials.
• Interest in event operations, workforce coordination, human resources, or project management preferred.

What Success Looks Like

• Event staffing needs are filled accurately and on time.
• Contractors receive timely onboarding support and clear communication.
• Payroll issues are minimized and resolved efficiently.
• Travel and logistical arrangements are organized and well-coordinated.
• Documentation remains accurate, organized, and compliant.
• Event managers and department leaders feel supported throughout the event lifecycle.
• Processes continue to improve and scale alongside company growth.

About Us

About Pro-Play Games

Pro-Play Games (PPG) is a leading gaming and collectibles retailer and events organization dedicated to building community through competitive play and exceptional customer experience. From our retail storefront to large-scale national events, our team supports thousands of players, collectors, and hobbyists each year.

At PPG, we pride ourselves on operational excellence, strong team collaboration, and a fast-paced environment where processes matter and people make the difference. As we continue to grow, we are investing in scalable systems, strong leadership, and team members who are detail-oriented, proactive, and committed to continuous improvement.

Joining Pro-Play Games means being part of a passionate, high-energy team that values:

• Teamwork and accountability
• Integrity and professionalism
• Community and customer focus
• Growth and continuous improvement

In addition to core responsibilities, all team members are expected to support and promote an ethical, respectful, and compliant workplace culture. This includes acting with integrity, maintaining confidentiality, treating others with respect, and speaking up when concerns arise. Pro-Play Games is an equal employment opportunity employer and does not discriminate against any qualified individual on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected classification under applicable federal, state, or local law.
This is a part-time role with shifts scheduled Monday through Friday within our operating window of 10:00 AM to 6:00 PM. Schedules are set in advance based on your availability and the needs of the team.