Service and Parts Counter Clerk

Service Department Assistant

Assist the service manager in maintaining accurate and on-time reports and records relative to the service department's operation within the dealership.

• Fields internal and external customer inquiries to the Service Department
• Opens work orders as directed by the Service Manager/Shop Foreman and maintains control until they are closed and invoiced
• Maintains the service library with current information (for example, files, bulletins, manuals, multi-media, etc.) under the direct supervision of the Service Manager
• Maintains Service Department filing and records
• Updates customer profiles using equipment, hours, or other information from the customer work orders
• Maintains accessories and supplies and prepares replacement orders
• May prepare Service Technician efficiency reports
• May process warranty and/or product improvement claims including the computation of charges, submission, and follow up

Basic knowledge of accounting practices

Ability to use and understand desktop load applications such as Microsoft Office and internet functions

Knowledge of office procedures

General understanding of mechanical/technical terms is preferred

High School Diploma or equivalent work experience