Executive Administrative Assistant

Executive Assistant

We are seeking a highly organized, detail-oriented, and professional Executive Assistant to provide full-time administrative and clerical support to senior leadership within the Office of the Staff Judge Advocate (55 WG/JA) at Offutt Air Force Base, Nebraska.

The ideal candidate will thrive in a structured, deadline-driven environment and possess experience working within a military or Department of Defense (DoD) organization.

Essential Duties and Responsibilities

Administrative and Office Support

• Provide day-to-day administrative support using established principles, concepts, and practices in support of the 55th Wing Office of the Staff Judge Advocate.
• Prepare, edit, proofread, and maintain emails, correspondence, documents, reports, presentations, and briefing materials.
• Prepare meeting minutes and reports and follow up with leadership regarding assigned action items.
• Answer telephone calls, respond to emails, and address in-person inquiries professionally and courteously.
• Provide administrative support for special events, classes, programs, and other office activities as needed.
• Manage calendars, schedule appointments, and coordinate meetings for senior leadership.
• Track deadlines, deliverables, and other time-sensitive requirements to support timely completion.
• Serve as a primary point of contact between leadership and external agencies, facilitating professional communication and coordination.
• Coordinate with installation and community agencies to maintain effective professional partnerships.
• Perform general data-entry duties accurately and efficiently.
• Scan, upload, organize, and maintain electronic records in accordance with Air Force records management policies, including AFI 33-322, and Privacy Act requirements, including AFI 33-332.
• Maintain accurate filing systems and update records in accordance with applicable agency accreditation standards.
• Handle sensitive personnel documents in compliance with applicable laws, regulations, policies, and guidance.

Minimum Qualifications

Associate degree in any field required. At least one year of clerical or data-entry experience obtained in a professional office environment. At least one year of experience working in a military environment. Proficiency with Microsoft Office applications, including Microsoft Word, Excel, and PowerPoint. Ability to read, understand, speak, and write English fluently and communicate effectively with customers, staff, and leadership in person, by telephone, and in writing. Must be a United States citizen. Must be able to obtain and maintain a favorable National Agency Check.

Preferred Qualifications

Bachelor's degree in Business Administration, Legal Studies, Communications, or a related field. Experience working in a military legal office or Staff Judge Advocate (SJA) environment. Experience supporting senior military leadership at the Colonel/O-6 level or above. Familiarity with Air Force administrative procedures, military protocol, and correspondence standards. Experience using Microsoft Teams and SharePoint for collaboration and document management. Active Secret or Top Secret security clearance or prior favorable security adjudication. Experience using the Air Force Records Information Management System (AFRIMS) or comparable DoD records management systems.

C2 Essentials is an Equal Opportunity Employer.