Administrative Specialist

Position Highlights The DRC Administrative Associate (Administrative Support Assistant II) provides administrative support for the department and serves as part of the DRC team. As the first point of contact for individuals calling, contacting, and visiting Disability Resources, the Administrative Associate must exhibit excellent problem-solving, communication, and customer service skills to support a fast-paced office environment. The Administrative Associate triages emerging situations and makes appropriate referrals, requiring extensive knowledge of office policies and procedures. The Administrative Associate maintains confidential disability-related documentation and has access to sensitive student information, ensuring strict compliance with privacy regulations, institutional policies, and confidentiality standards. The Administrative Associate should be flexible, forward-thinking, and adaptable. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. Duties & Responsibilities Serves as first point of contact for students, staff, faculty and community members, providing information to visitors, requiring extensive knowledge of Disability Resources and campus resources. Monitors departmental email/phone calls, responds and follows up as needed on all correspondence. Triages emerging situations and makes appropriate referrals. Monitors and updates departmental messaging and student listserv announcements. Independently composes confidential and professional communication. Works closely with staff to ensure efficient reception services. Assists with scheduling: room reservations, calendaring, and general arrangements for departmental activities and programming. Participates in departmental meetings. Provides direct administrative support to department and Management Staff. Assists in managing appointments for specific professional staff. Serves as backup Building Manager, includes maintaining key file, scheduling maintenance/custodial requests and managing alarm/door lock. Assists with inventories and orders department-wide supplies. Routinely update related policy/procedure manuals. Maintains lobby and resource rooms. Routinely updates departmental SharePoint. Assists with special projects or other duties as assigned. Knowledge, Skills and Abilities Excellent oral, written and interpersonal communication skills. Commitment to and a strong customer service philosophy, including the ability to use good judgment, and flexibility within established guidelines. Organizational skills, attention to detail and high degree of openness to new approaches and new ideas. Knowledge of common computer applications (e.g. Microsoft Office, and departmental databases). Ability to problem solve and make decisions. Demonstrated ability to de‑escalate challenging situations with professionalism, empathy, and sound judgment. Ability to effectively communicate and work as part of a team. Skill in providing quality customer service. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications High school diploma or high school diploma equivalency is required. Minimum of 3 years of relevant experience, or equivalent combination of education and work experience. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $18.15 - $22.69 Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Career Stream and Level OC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 9/21/2026 Expected End Date Contact Information for Candidates View email address on click.appcast.io Open Date 9/1/2026 Open Until Filled Yes Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io. #J-18808-Ljbffr