Assistant Project Manager, Direct Purchasing

Job Description

Job Description

Employment Type: Full-Time

FSLA:                         Salary/Exempt

Division:                    Arch Direct

Department:              Arch Direct / Direct Purchase

Reports to:                Project Executive / Director of Strategic Sourcing

Supervisory Duties: Yes

Salary Range: $100,000 - $120,000

The Arch Direct - Direct Purchase – Assistant Project Manager (DP-APM) will serve as a point of contact for regional stakeholders, including Regional Directors, Project Executives, Purchasing, Estimating, Preconstruction Manager, Owners, OPMs, Developers, Architects, Engineers and Subcontractors. The DP-APM is responsible for oversight of Direct Purchase responsibilities. The DP-APM is responsible for individual project scope / packages full life cycle including early engagement, purchasing, recommendation, award, budget, cost, schedule, risk management, resource management, quality and safety while providing exceptional customer service.  The DP-APM will oversee the implementation of a Raving Fans action plan and play a key role in business development including networking events, marketing initiatives, proposal preparation and interviews.

Responsibilities / Essential Functions

• Representing and being primary point of contact for Arch Direct as required. Includes attending regional meetings as appropriate.
• Overall management of package / Direct Purchase regional financials, including cost reporting, monthly requisitions, review and approval of invoices, ensuring timely completion, management of the requisition process to maintain cash flow throughout the project and address/communicate issues proactively and promptly.
• Working with wider Arch Direct team to ensure Standard Operating Procedures (SOP) are updated and fit for purpose
• Representing Arch Direct and wider Consigli business, in external events
• Mentor & manage multiple Arch Direct – Project Engineers
• Provide evaluation(s) of Arch Direct – Project Engineers on performance and identify training needs.
• Conduct training and development of others.
• Assist in preparation and present at interviews for project pursuits.
• Involvement and early engagement in project preconstruction process
• Take lead in the development and management of optimal project profit opportunities
• Provision of initial Direct Purchase equipment budgetary and lead time information to project
• Direct Purchase scope demarcation, constructability review and confirmation of final scope
• With project team and legal, identification of project Owner flow-down requirements
• Specific scope / package management including:
• Direct Purchase Vendor identification
• Request for Proposal (RFP) preparation and issuance
• Request for Information (RFI) coordination
• RFP response review and descoping sessions
• Bid levelling, risk identification and mitigation proposals
• Direct Purchase Recommendations
• Material Purchase Order awards
• Project & Vendor kick-off meetings
• Submittal expediting, review, comment coordination and approval
• Scope release and on-going expediting
• Review of updated project documentation and drawings to identify scope changes
• Management of changes as appropriate
• Equipment inspection and testing coordination
• Equipment transportation and storage coordination
• Coordination of vendor support for installation and start-up
• Coordination of Warranty certificates and work as needed
• Coordination of final For Record (FR) documentation
• Package Close-out, lesson learnt and feedback
• Project feedback (Raving Fans)
• Updating systems to ensure accurate status of package
• Perform safety walks with field and safety staff and record observations.

Key Skills

• Strong communication skills.
• Strong initiative and problem-solving abilities. 
• Ability to multi-task and self-prioritize. 
• Intrinsically Motivated and driven.
• Ability to work in a team environment with a primary focus on collaboration.  
• Strong written and verbal presentation skills.
• Ability to review, understand and support all change management processes.
• Strong negotiation skills
• Ability to understand conditions of contracts

Required Experience

• A Bachelor's degree in Engineering, Construction Management or Architecture preferred.
• 4+ years of experience within the construction industry in full lifecycle purchasing, project management or similar role.
• OSHA-10 and OSHA-30 preferred.
• Additional proficiencies may include cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).