Professional Household Manager

Job Description: Title: Professional Household Manager Location: Winnetka, IL 60093 Employment Type: Part-time (10-15 hours per week) Proposed Start Date: ASAP Compensation: $40-45/hour based on experience Requirements: Able to maintain a smoke-free environment Reliable transportation Up-to-date vaccinations (general, COVID, flu) Comfortable with travel planning and logistics Prior experience managing high-end households Must be authorized to work in the United States Proposed Schedule: Flexible weekday hours, ideally between 7:00 AM and 4:00 PM, Monday through Thursday. Initial training period may include some Friday or Saturday shifts. About Our Family: We are a busy, entrepreneurial household with two young children (ages 3.5 and 1.5) and our own business that keeps us traveling between Chicago and New York. Our home is warm, active, and full of life, but we value systems, organization, and a calm, steady foundation beneath the energy. As project managers at heart, we appreciate follow-through, proactive thinking, and someone who can anticipate what’s needed without constant direction. Our current team includes a full-time nanny and a weekly cleaner, and now we’re looking for a seasoned house manager to elevate the household with a higher level of oversight and systems. We want someone who takes pride in creating order, managing behind-the-scenes details, and ensuring everything runs seamlessly — allowing us to focus on our family, our business, and enjoying our time at home. This is an ownership-based role, not simply an errand-running or task-completion role. The right candidate will be expected to notice gaps, create systems, maintain standards, and proactively communicate what needs attention. Who We're Looking For You are a polished, highly organized professional with a project management mindset and experience managing large, upscale homes. You may come from a high-end hospitality background or have built a career as a house manager. Proactive, detail-oriented, and Type A in the best way, our ideal candidate is someone who can create and maintain systems, not someone who needs a daily checklist from us. We are looking for a proactive household operator who notices what needs to be done, tracks open items through completion, communicates clearly, and helps the home run smoothly behind the scenes. You bring strong communication skills, excellent follow-through, and the ability to manage vendors, systems, and schedules with ease. Adaptable and resourceful, you maintain a calm, capable presence in a busy household. You thrive on making life easier for the families you support and take pride in doing it exceptionally well. Key Responsibilities Household Management & Organization Establish, refine and maintain household organization systems throughout the home Manage seasonal swaps (clothing, holiday décor, bedding) Light tidying and home resets (dishes, surfaces, vacuuming high-traffic areas) Prepare home for cleaners and coordinate post-cleaning tasks Change batteries, light bulbs, and maintain smoke detectors Prepare home for events, holidays, dinner parties, and guests Maintain a weekly household priorities list so tasks can be delegated back to the family or the nanny when the house manager is not on duty Maintain a high level of discretion, confidentiality, and professionalism regarding the family, home, children, business, travel, and personal matters Comfortable using email, task lists, calendar invites, and other tools to track and communicate clearly Inventory & Errands Maintain running household supply lists Restock pantry, refrigerator, and household essentials Grocery shopping based on weekly meal plans Open, sort, and process mail and packages Manage returns and coordinate donation drop-offs Meal Support Coordinate weekly meal planning sessions with family Create grocery lists and ensure ingredients are available for planned meals Support meal prep logistics (shopping, organizing kitchen) Laundry & Linen Care Oversee and delegate regular laundry tasks in partnership with nanny Provide special garment care (hand-washing, ironing, steaming) Organize clothing and linen closets Maintain tidy and well-stocked laundry areas Vehicle Management Schedule maintenance for family vehicles Coordinate cleaning and organizing of vehicles Track registration, insurance, and vehicle tags Vendor & Property Oversight Source and coordinate vendors (landscapers, handyman services, contractors) Oversee cleaners and manage occasional deep cleans (refrigerator, oven, baseboards) Research and coordinate repairs and quotes Manage seasonal property maintenance Family & Administrative Support Book activities, camps, and programs for children Coordinate household schedules and calendars Support travel planning and logistics as needed Assist with ad hoc administrative tasks and personal assistant duties Deep Cleaning & Special Projects Refresh high-traffic areas and oversee larger organization projects (garage, front closet, mudroom, entryway) Coordinate deep cleaning projects with cleaning service This role requires a background check. #J-18808-Ljbffr Sage Haus