Executive Assistant

Scientific Games

Scientific Games is the global leader in lottery games, sports betting and technology, and the partner of choice for government lotteries. From cutting-edge backend systems to exciting entertainment experiences and trailblazing retail and digital solutions, we elevate play every day. We push game designs to the next level and are pioneers in data analytics and iLottery. Built on a foundation of trusted partnerships, Scientific Games combines relentless innovation, legendary performance, and unwavering security to responsibly propel the global lottery industry ever forward.

Position Summary

Plan and organize all administrative activities of the department, administrative, office, fleet, safety and division to help keep the business running most efficiently.

Ability to maintain and communicate new processes to the entire Service Management team.

Serves as a strategic partner with fleet responsibilities to promote and raise awareness on safety, maximizing fuel efficiency and lowering operational costs by reviewing the fleet data analytics on a monthly basis and recommending cost-saving measures.

Liaison between employees and HR to provide documentation of payroll concerns for employees of the GSC.

Ability to edit and manage payroll for the Service Management, including the GSC

Ability to create, reconcile and forecast the GSC budget and assist with the Service Management overall budgets and forecasting

Ability to coordinates and leads quarterly meetings, teambuilding activities and ongoing Customer Service recognition activities

Processes vendors through SGI Compliance process

Tracks and processes invoices, POs, SRFs, PERs

Ability to create and maintain attendance points system for GSC

Provide quality assurance and tracking to managers regarding field visits and ride-along.

Assists corporate HR department to ensure policies and processes are followed.

Ability to maintain and communicate all Policies and Procedures as indicated by Corporate HR

Ability to assist with the onboarding of all contractors and employees within the Service Management Team, including the GSC.

Ability to manage the corporate card expenditure for senior leadership.

Manage vendor contracts, legal documents and invoices to ensure the vendor meets company compliance requirements.

Ability to perform departmental new hire orientation for the GSC staff.

Ability to collaborate with the annual budget process, understand variance, and recommend corrective action.

Ability to coordinates and schedules site meetings and conference calls.

Ability to assist in making travel arrangements for senior leadership.

Ability to travel periodically (4-6 trips per year)

Other duties as assigned.

Position Requirements/Qualifications:

High school diploma, GED, or equivalent

Four or more years of administrative management experience

Excellent written skills

One or more years customer service experience

Excellent verbal communication skills

Basic knowledge of Microsoft Office applications including Excel, Power Point, Outlook, Word, phones, computers, faxes, copiers, etc.

Ability to travel periodically (4-6 trips per year)

Skills/Abilities:

Leverage superior administrative, organizational, and communication skills!

Interact professionally with a wide range of personality types at all levels of the organization.

Achieve results in a multitasking environment.

Develop and manage process workflows.

Handle and protect confidential information.

Create professional presentations.

Critically analyze information and provide detailed recommendations.

Qualifications

SG is an Equal Opportunity Employer and does not discriminate against applicants due to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. If you'd like more information about your equal employment opportunity rights as an applicant under the law, please click here for EEOC Poster.