Procurement Specialist

Procurement SpecialistUnder limited direction, perform a wide variety of procurements from simple office supplies to difficult and complex electronic parts procurements. Procure services, supplies, and equipment in accordance with established policies and regulations. Works under the general supervision and the technical direction of the Team Lead and Purchasing Manager. Functional responsibilities include procuring supplies or services through use of negotiation techniques, reviewing requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents, and evaluating bids or proposals for compliance with FAR, NASA regulations, and the TRAX Purchasing Manual. Procurement obligation authority limited to $100,000.Duties and Responsibilities:Procures required materials and services inclusive of a variety of highly specialized electronic components and supplies, obtaining the quantity, quality, and prices that are most favorable to NASA. Contract types include Firm Fixed Price, Time and Material, Labor Hour, and Cost-Reimbursable.Initiates bid/quote process for services, supplies and equipment; consults with users and outside consultants to develop specifications; prepares bid documents and oversees the bid process; performs bid analysis and makes recommendations regarding purchases.Obtains written sole source justification from the requestor, as required.Complies with the procedures in the TRAX Purchasing Manual, Federal Acquisition Regulations (FAR), Uniform Commercial Code (UCC) and contracting principles; laws, regulations, policies, and procedures governing contractor acquisition for a federal agency.Provides guidance relating to policies, priorities, and procedures to lower-level buyers and vendors when requested.Completes actions under limited direction or independently and makes recommendations based on nature of assignment, experience, and judgment. Keeps the Team Lead apprised of all actions and workload.Practices personal integrity and fairness with suppliers at all times.Monitors procurement records to identify purchase orders that should be closed based on receiving paperwork and updates current status in the ERP system.Performs clerical and other tasks required to maintain clean, auditable purchase order files.As needed, contacts vendors to obtain information on the status of open purchase orders and advise Material Coordinators of latest status using strong written and verbal communication skills.Maintain accurate estimated delivery dates in the ERP system for all open purchase orders.Works with the Accounting Department to follow-up on vendor actions through delivery.Performs other duties as assigned.