Staff Accountant

Staff Accountant

The Staff Accountant is responsible for maintaining accurate financial records and supporting the full spectrum of accounting functions, including accounts payable, reconciliations, audits, and financial reporting. This role also handles vendor payments, purchase order tracking, credit card reconciliations, and assists with budget oversight and internal control systems. The position requires strong attention to detail, a solid understanding of accounting principles, and the ability to collaborate effectively across departments to ensure timely and compliant financial operations.

Qualifications

Education: Bachelor's degree in Accounting preferred; Associate's degree in Accounting or Finance or equivalent combination of education and experience

Certifications & Licenses: NA

Experience: Minimum of 5 years in Accounting or Finance. Experience in non-profit, FQHC, or grants accounting preferred.

Knowledge, Skills, Abilities: Strong knowledge of GAAP, Excel (including PivotTables and VLOOKUP), and accounting software. Experience with Microsoft Office suite. Analytical, organized, detail-oriented, and capable of handling multiple priorities

Essential Duties and Responsibilities

• Assist the CFO in providing the CEO and leadership with timely financial information.
• Reconcile accounts receivable and income regularly.
• Maintain and post receipts from mail and in-house collections into the general ledger.
• Participate in annual audit and prepare Schedule of Federal Awards.
• Develop and monitor internal controls including reviewing bank balances, A/P status, and depreciation schedules.
• Conduct periodic cost studies.
• Prepare and review agency cost reports and support grant reporting requirements.
• Process vendor invoices and employee reimbursements accurately and in compliance with policies.
• Prepare and process check requests and obtain signatures for AP checks.
• Maintain accurate purchase and capital expenditure records.
• Reconcile credit card accounts monthly and ensure accurate allocations.
• Serve as backup for bank deposits and remote deposit processing.
• Communicate and collaborate effectively with departments, vendors, and finance staff.
• Maintain organized records for audit readiness and compliance.
• Perform additional tasks as assigned to support organizational goals.

Work Environment & Schedule

• Must be able and comfortable working in a variety of settings including, but not limited to clinical environments and office spaces.
• Must be able to work nights and weekends as departmental needs arise.

Core Competencies

• Communication: Demonstrates strong verbal, written, and digital communication skills; able to clearly explain complex information.
• Judgment & Decision-Making: Provides thoughtful input into operational and program decisions.
• Accountability & Self-Management: Works independently and efficiently, managing multiple responsibilities with minimal supervision.
• Teamwork & Collaboration: Builds effective working relationships across teams, departments, and the community.
• Problem-Solving & Initiative: Applies critical thinking and initiative to resolve issues and improve service delivery.

Service Delivery Expectations

• Demonstrates compassion and respect in all interactions, treating patients, community members, and colleagues with dignity and cultural sensitivity.
• Supports the organization's mission to improve the health of our communities by helping ensure services, information, and resources are accessible to those we serve.
• Communicates clearly and effectively with diverse populations while actively listening and responding to community needs.
• Maintains confidentiality and handles sensitive information with professionalism and integrity.
• Upholds organizational standards, policies, and procedures while promoting high-quality service and continuous improvement.
• Demonstrates accountability and stewardship by managing time effectively, prioritizing responsibilities, and meeting deadlines.
• Shows awareness of the community served and supports initiatives that improve access to care and health education.
• Projects a professional image and collaborates with colleagues, providing guidance or leadership when coordinating activities or supporting team efforts.
• Maintains compliance with HIPAA and patient confidentiality requirements.
• Follows workplace safety standards and infection control policies when present in clinical environments.

Physical Demands

• Prolonged periods of sitting while working at a computer and viewing screens.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Requires close visual acuity to read screens, prepare and review documents, and assess information.
• Occasional standing and walking.
• Ability to move throughout office and clinical spaces as needed to perform job duties.
• Occasional lifting, carrying, or moving materials, equipment, or supplies weighing up to 25–50 pounds.
• Ability to communicate clearly and effectively, both verbally and in writing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Supervisory & Leadership Responsibilities

• No direct supervisory responsibilities.
• Serves as a knowledgeable resource to staff regarding assigned programs and processes.
• May coordinate activities and provide guidance related to assigned HR responsibilities.

Compliance Responsibilities

As part of Kinston Health's commitment to ethical practices and regulatory compliance, all employees are expected to:

• Act in accordance with the Kinston Health's Employee Handbook, policies and procedures, and all applicable federal and state laws.
• Promptly report any known or suspected violations of compliance/safety standards.

These responsibilities are essential to maintaining a culture of integrity and accountability across the organization.

Background Requirements

• Must successfully pass required background checks in accordance with organizational policy.
• Must comply with all organizational credentialing and screening requirements.