Warehouse/Showroom Manager

Job Description

Job Description

AirReps is seeking a professional individual for our Showroom/Warehouse Manager position with our organization at our location in Bellevue, Washington. AirReps, a division of Daikin Comfort Technologies North America, is a leader in HVAC solutions that are clean, comfortable and efficient. AirReps’ expertise and passion for people are our biggest talents. We bring the most comprehensive product offerings, unrivaled thought leadership, and customer-centric support to the commercial HVAC market. Engineering collaborative, reliable solutions is the name of our game.

Why work with us?

• Benefits are effective on day one for all full-time direct hires.
• Training programs are available to help guide team members and develop new skills.
• Growth Opportunities - there are immense opportunities to grow your career.
• You will be part of a Global Company - our family brands are backed by Daikin Industries, Ltd.

The Warehouse/Showroom Manager is a people-focused leader responsible for the combined oversight of warehouse operations, the parts showroom and counter, and the aftermarket parts function. This role builds a capable, engaged, and customer-centered team; coaches employees; establishes clear expectations; and creates an environment of accountability and collaboration.

Position Responsibilities may include:

People Leadership and Team Development

• Lead, coach, and develop warehouse associates, drivers, and CSRs through regular one-on-one meetings, feedback, recognition, and performance discussions.
• Create a positive, inclusive, and accountable team culture centered on service, collaboration, trust, and continuous improvement, and build morale across the warehouse and showroom by demonstrating leadership and setting an example for staff.
• Set clear individual and team expectations, priorities, and performance goals aligned with department and company objectives.
• Identify development needs and provide training, mentoring, cross-training, and growth opportunities that strengthen team capability and succession readiness.
• Monitor workload and staffing needs, assign responsibilities effectively, and ensure the team has the resources and support needed to succeed.
• Address performance and employee-relations matters promptly, consistently, and in partnership with Human Resources; maintain working knowledge of company policies, procedures, and employee handbook policies.

• Promote open communication and serve as an approachable resource for employees, customers, and cross-functional partners.

Warehouse Operations and Safety

• Manage and oversee the day-to-day operations of the warehouse, ensuring staffing and assigned duties of all personnel are completed daily in a timely and safe manner.
• Establish warehouse practices and protocols to achieve efficient warehouse operations and identify and implement continuous improvement processes.
• Ensure the safe use of warehouse equipment and that employees complete pre- and post-shift forklift and truck inspections and report any concerns; maintain equipment and fix or replace malfunctioning equipment/trucks.
• Keep the warehouse and showroom organized, well stocked, and free from safety or security hazards; keep up to date on the latest federal and state safety regulations.
• Process and document transactions and reports timely and accurately (cycle counts, inventory, driver records, safety incidents, damaged product, etc.).
• Communicate with other departments to ensure timely and safe shipment of products.
• Assist with material handling at the warehouse including lifting; may operate hand and power equipment to accommodate storage of products throughout the warehouse and load/unload trucks as needed.

Forecasting and Inventory Management

• Own the parts demand forecast using sales history, installed base, open opportunities, service requirements, seasonality, market trends, and customer input.
• Partner with Sales, Service, Projects, Operations, and Supply Chain to review forecasts and translate expected demand into inventory plans.
• Establish and maintain appropriate stocking levels, reorder points, safety stock, and replenishment priorities by product and location.
• Balance product availability and customer service with working-capital objectives, inventory turns, and storage capacity.
• Stay current with part numbers and line codes; conduct cycle counts, audit and report inventory, and make recommendations on which items to order and restock.
• Monitor stockouts, backorders, excess inventory, aging, and obsolescence; lead corrective actions and disposition plans and keep dead stock at a minimum.
• Improve forecast accuracy through recurring reviews of actual demand, forecast variance, and changes in market conditions.

Parts Showroom and Counter Operations

• Oversee the day-to-day operation of the parts showroom and counter, including staffing, hours of coverage, opening and closing procedures, and the walk-in and will-call customer experience.
• Maintain showroom appearance and product presentation, ensuring displays and shelves are clean, organized, well stocked, and safely arranged.
• Determine which products are stocked and displayed on the showroom floor based on demand, seasonality, margin, and customer buying patterns; adjust merchandising as demand shifts.
• Ensure pricing, labeling, and signage are accurate and current, and that showroom stock is properly received, tagged, and reflected in the ERP system.
• Manage point-of-sale and counter transactions, including cash and payment handling, returns, warranty exchanges, and end-of-day reconciliation in line with company policy.
• Conduct cycle counts of showroom inventory and reconcile discrepancies between counter stock and system quantities.
• Coach counter staff on product knowledge, add-on selling, and resolving walk-in customer needs quickly and professionally.

Cross-Functional and Supplier Collaboration

• Build effective working relationships with Sales, Service, Project Management, Operations, Finance, and Supply Chain.
• Maintain responsive, professional relationships with manufacturers and suppliers to improve availability, lead times, and issue resolution.
• Communicate inventory risks, demand changes, service issues, and business opportunities clearly to leadership and key stakeholders.

Performance Measurement

• Establish, track, and communicate department KPIs, including revenue, gross margin, forecast accuracy, fill rate, stockouts, backorders, inventory turns, aging, quote response time, and quote-to-order conversion.
• Use data to identify root causes, set priorities, and create measurable improvement plans.

Nature & Scope:

• Leads people, processes, and department performance with limited supervision.
• Coordinates and supervises the daily activities of the warehouse and showroom teams.
• Sets priorities for the team to ensure task completion.
• Exercises sound judgment in balancing customer needs, team capacity, inventory availability, and financial objectives.
• Manages complex priorities and resolves issues through collaboration, data analysis, and timely decision-making; takes a new perspective on existing solutions.
• Coaches employees and reviews the quality, productivity, and accuracy of their work.
• Decisions and problem-solving are guided by policies, procedures, and the business plan; receives guidance and oversight from manager.
• Typically does not spend more than 20% of ones time performing the work supervised.

Knowledge & Skills:

• Demonstrated people leadership, coaching, performance management, and team-building ability.
• Strong communication, interpersonal, conflict-resolution, and relationship-management skills, including verbal, written, and presentation skills.
• Experience with demand forecasting, inventory planning, replenishment, cycle counts, and inventory optimization.
• Extensive knowledge of warehouse/inventory management and the ability to analyze sales and inventory data and translate findings into practical actions.
• Strong knowledge of HVAC systems, aftermarket parts, and related customer applications.
• Ability to lead and collaborate across functions to keep parts availability aligned with sales, service, and customer commitments.
• Retail or wholesale counter operations knowledge, including merchandising, product presentation, pricing accuracy, and point-of-sale/cash handling controls.
• Customer-focused, organized, collaborative, and comfortable working across departments; high-quality customer service skills with the ability to handle difficult customers in a positive manner.
• Strong organizational and time management skills, ability to effectively delegate tasks, and a high level of attention to detail and accuracy.
• Excellent problem-solving skills, with the ability to apply sound judgment, strong work ethic, and integrity on the job.
• Proficiency with ERP/CRM platforms and Microsoft Excel, Word, PowerPoint, Outlook, and related business tools.
• Ability to safely operate a forklift with a valid forklift operator certification, and to train and certify warehouse associates and drivers.
• Ability to perform duties in a safe manner and follow safety protocols and regulations.

Preferred Skills:

• Knowledge of HVAC products and industry trends.
• Experience in B2B.
• Experience managing a parts counter, will-call desk, or retail/wholesale showroom.

Competency:

• People leadership and talent development
• Forecasting and business planning
• Inventory stewardship and operational discipline
• Customer focus and relationship building
• Collaboration, accountability, and continuous improvement
• Data-based decision-making and problem solving

Experience:

• 5+ years of experience in warehouse or shipping operations, HVAC aftermarket parts, inventory management, service coordination, supply chain, or technical sales.
• 3+ years of people management or team leadership experience, including coaching and performance management.
• Demonstrated responsibility for forecasting and inventory performance preferred.
• Experience overseeing a parts counter, will-call desk, or retail/wholesale showroom preferred.

Education/Certification:

• Associate degree from a two-year college or technical school, or an equivalent combination of education, training, and relevant experience.
• Bachelor's degree in business, supply chain, operations, or a related field is preferred.
• High School diploma or GED equivalent.

People Management: Yes

Physical Requirements / Work Environment: Must be able to perform essential responsibilities with or without reasonable accommodations

Reports To: Director, Operations - Applied Rep

Salary Range: $80,168.40 - $95,000

The Company offers a comprehensive benefits package. Benefits for employees include healthcare and dental insurance, life and long-term disability insurance, 401K and different types of paid time off.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.