Senior Data Management Specialist

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.The Senior Data Management Specialist position ensures excellent timely and accurate administration of the hire to retire process and as a skilled specialist possesses expert knowledge of country HR legislation and regulations of assigned countries, performs in resourceful and effective ways and manages complex HR administration matters that require in depth analysis to recommend when a deviation from the established procedures might be necessary or when the procedures need to be enhanced. It is responsible for ensuring overall HR data quality and to identify gaps and inefficiencies in business processes that compromise data integrity and to drive system and process changes to correct them.
It also identifies and provides feedback on service continuous improvement initiatives for driving better outcomes, more efficiency and accountability that may impact large populations of employees or offer major improvements to the service delivery model and contribute to the effectiveness of the overall HR organization. This position is expected to contribute to and deliver business processes or detailed technology solutions, in a self-managed and target oriented manner, and thus contributes to team results.

Key Responsibilities

Advanced Excel, Data Analysis & Auditing

• Utilize advanced Excel skills to analyze employee data, perform audits, and automate recurring tasks to improve operational efficiency.
• Develop and maintain Excel-based tools to streamline People Data Services operations and identify trends, patterns, discrepancies, and opportunities for improvement within HR data.

Data Quality & Integrity

• Ensure the overall quality, accuracy, integrity, and consistency of HR data across systems.
• Identify data gaps, process inefficiencies, and business process issues that may compromise data integrity, and recommend or drive appropriate system and process improvements .
• Conduct regular data reviews and audits to proactively identify and resolve data quality issues.

Process Improvement & Operational Excellence

• Serve as a Topic Owner and Subject Matter Expert (SME) for one or more functional areas, such as Job Changes, Terminations, Global Mobility, or other HR processes.
• Ensure assigned functional topics, processes, and documentation remain accurate, current, and aligned with established SLAs, KPIs, and procedures .
• Lead cross-functional collaboration with teams such as Payroll, Service Excellence, HR Solutions, and other HR partners to improve end-to-end processes and maximize operational efficiency.
• Conduct regular training and knowledge-sharing sessions to ensure team members remain current on DTPs, processes, system functionality, and system changes .
• Review closed cases to ensure they are handled accurately and consistently in accordance with established DTPs and SLAs .
• Identify and provide recommendations for continuous improvement and service enhancements based on KPIs, customer feedback, operational trends, and best-practice sharing, with a focus on standardization, automation, and simplification .
• Provide guidance, coaching, and day-to-day support to team members as required.

Workday System Experience

• Serve as an escalation point for complex Workday business processes and system-related issues requiring in-depth analysis, evaluation of multiple factors, or specialized security access.
• Assess the implications of changes within Workday and other HR systems , including impacts to business processes, employee data, integrations, and downstream systems.
• Recommend and implement solutions to address complex system, process, and data issues while maintaining data integrity and operational effectiveness.

ServiceNow System Experience

• Monitor daily operations through the ServiceNow dashboard , ensuring workload and cases are distributed appropriately and as evenly as possible across the team.
• Monitor the functionality of cases and tasks to ensure they are operating as designed.
• Gather feedback from team members regarding case and task functionality, identify recurring issues or errors, and coordinate with the Service Excellence and SHARP teams to ensure issues are reported, investigated, and addressed in a timely manner.
• Proactively identify ServiceNow issues that could impact the team's daily operations and support appropriate resolution and process improvements.

Skills

• Advanced Excel & Data Analysis – Strong proficiency in Excel, including PivotTables, VLOOKUP/XLOOKUP, CONCATENATE, DATEDIF, conditional formulas, and other advanced functions used for data analysis, reporting, and auditing.
• HR Data Auditing & Reconciliation – Strong ability to analyze, audit, and reconcile employee data to identify discrepancies and maintain data accuracy and integrity.
• Workday Expertise & Complex Transaction Support – Strong knowledge of Workday end-to-end business processes , including the ability to analyze and troubleshoot complex transactions and downstream data impacts.
• ServiceNow Case Management & Operational Monitoring – Strong understanding of ServiceNow HR Agent Workspace , including case and task functionality, SLA monitoring, dashboards, surveys, and operational case management.
• Process Improvement & Problem Solving – Ability to identify process gaps, perform root-cause analysis, and recommend solutions focused on simplification, standardization, and efficiency.
• Communication & Cross-Functional Collaboration – Excellent verbal and written communication skills, with the ability to collaborate effectively with HR, Payroll, and other cross-functional partners.
• Training, Coaching & Knowledge Sharing – Ability to provide process guidance, training, coaching, and knowledge sharing to support team capability and consistent service delivery.
• Subject Matter Expertise & Functional Ownership – Ability to serve as a functional topic owner and SME, providing guidance and support on complex HR processes.

Who we are : We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The base pay range for this position is:

$76,540 - $105,248

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.

Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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