International Program Coordinator

Job Description

International Programs Coordinator

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Baltimore, MD area Hybrid

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We are working with a well-established organization to identify an International Programs Coordinator to join its team. This position is ideal for an experienced coordinator who enjoys managing projects, working with a variety of stakeholders, and keeping detailed programs and events organized from start to finish.

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The person in this role will support a variety of educational and professional initiatives involving domestic and international partners. Strong organization, communication, follow-through, and attention to detail are essential.

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What You’ll Be Responsible For

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• Coordinate multiple educational programs and professional initiatives from planning through completion
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• Work with internal teams, leadership, subject matter experts, speakers, and external partners to keep projects on schedule
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• Assist with developing agendas, coordinating speakers, preparing materials, and managing program details
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• Handle registration, program documentation, communications, and other logistical requirements
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• Coordinate details for large meetings, conferences, and special events
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• Provide onsite coordination and support during major organizational events
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• Prepare and maintain budgets, track expenses, and assist with financial reconciliation
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• Maintain organized records and documentation for assigned programs
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• Prepare meeting notes, reports, and summaries as needed
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• Assist with agreements, contracts, and other administrative documentation
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• Work collaboratively across departments to ensure programs and projects are executed successfully
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• Take on additional projects and responsibilities as needed
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A Key Part of This Role: Travel Coordination

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Professional experience booking international business travel is required.

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The successful candidate will have experience coordinating travel arrangements such as flights, hotels, transportation, and itineraries for executives, speakers, employees, or other business travelers.

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Some domestic travel may be required for conferences, annual meetings, or other organizational events.

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What Makes Someone Successful

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We are looking for someone who is:

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• Highly organized and able to manage numerous details at once
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• Comfortable balancing multiple deadlines and priorities
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• A strong communicator who can work with both internal and external stakeholders
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• Professional and confident when interacting with senior leaders and external partners
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• Proactive and willing to take ownership of projects
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• Detail oriented with strong follow through
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• Comfortable working in a fast paced environment
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• Adaptable when plans or priorities change
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• Collaborative and service oriented
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• Background We’re Looking For
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• Bachelor’s degree required
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• 2 to 3+ years of professional experience in program coordination, event coordination, professional education, nonprofit organizations, associations, or a related field
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• Previous professional experience arranging international travel is required
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• Experience coordinating educational programs or professional events preferred
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• Healthcare, medical education, nonprofit, or association experience is a plus
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• Experience working with budgets and expense reconciliation
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• Strong Microsoft Office skills, particularly Excel, Word, and PowerPoint
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• Foreign language skills are a plus
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Why Consider This Opportunity?

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This is a great opportunity for a coordinator who wants to take ownership of meaningful programs while working with a variety of professionals and stakeholders. The role offers exposure to program management, event coordination, executive support, international partnerships, and professional education.

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If you are organized, proactive, and enjoy being the person who keeps complex programs running smoothly, we’d like to hear from you.