HR Representative-Entry Level

Job Description

Job Description

Segers Aero Corporation located in Fairhope, AL is seeking an Entry Level HR Representative to join our team. This role requires onsite attendance and is not eligible for remote work.  We offer a competitive benefits package and a 9/80 work schedule (6:30am - 4:00pm) that includes every other Friday off. Apply today! 

Purpose of Position:  The Entry Level Human Resources Representative provides administrative and operational support for the Human Resources Department. This position assists with benefits, HRIS maintenance, compliance activities, employee engagement initiatives, recruitment, special projects, and serves as the designated backup for payroll processing. The HR Representative acts as a resource for employees and managers by providing accurate information, exceptional customer service, and timely support while maintaining confidentiality and compliance with applicable employment laws. This role requires onsite attendance and is not eligible for remote work.  

Essential Functions: (must be able to perform these functions, with or without reasonable accommodations.)

• Administrative Support: Provide comprehensive administrative support to the Human Resources Department, including preparing correspondence, maintaining departmental records, trackers, and files; scanning and organizing documents; processing forms; entering and updating data; and ensuring employee information and HR documentation are accurate, organized, secure, and readily accessible.
• HRIS Administration: Maintain employee information within the Human Resources Information System (HRIS). Process employee status changes, generate routine reports, verify data accuracy, and assist with resolving basic system-related issues.
• Training Coordination:  Coordinate employee training activities by scheduling classes, maintaining training records, tracking completion status, preparing reports, and assisting with compliance-related training requirements and documentation.  
• Employee Records Management : Maintain personnel files and employee records in accordance with company policies and record retention requirements. Ensure employment documentation is complete, confidential, and up to date, and assist with document audits as needed.
• Compliance and Recordkeeping: Support compliance efforts by maintaining required employment records, completing routine audits of employee files, preparing documentation for internal and external reviews, and assisting with compliance activities.  
• Performance Management: Monitor performance, review timelines, maintain documentation, track completion metrics, and provide administrative support for performance management activities.
• Benefits Administration Support:  Assist employees with benefit enrollments, changes, open enrollment activities, and routine benefits-related questions. Process documentation, and coordinate communication with benefit providers as directed.
• Payroll Support:  Assist with payroll processing by reviewing and validating timecards, researching and resolving payroll discrepancies, processing approved corrections, reconciling payroll reports, and providing backup payroll support to ensure accuracy, compliance, and timely processing.
• Recruitment Support:  Support recruitment during peak hiring periods by reviewing resumes and applications and assisting hiring managers throughout the selection process, and utilizing ATS, HRIS, and onboarding platforms. Participate in and serve as a back-up for day one onboarding activities to create a positive employee experience. Participate in and serve as a back-up representative for job fairs, school partnership programs, and other community outreach events.
• Employee Service and Communication: Serve as a resource for employees and managers by responding to routine inquiries regarding HR programs, policies, benefits, forms, and procedures.
• Special Projects:  Provide administrative and logistical support for Human Resources projects and initiatives, including employee engagement, policy development and revisions, audit preparation, process improvement, reporting, workplace culture, onboarding enhancements, and talent management. Coordinate project activities, maintain documentation, track deliverables, and support timely and accurate completion of initiatives.
• Maintains regular and reliable attendance in accordance with company policy.
• Works overtime as required to support departmental and business needs.
• Performs other duties and responsibilities as assigned.
  

Skills, Knowledge, and Abilities: (these are required to enable job holder to perform the essential functions of the job)

• Strong customer service orientation.
• Knowledge of HR principles, employment laws, and HR best practices.
• Ability to provide verifications of US citizenship or permanent residency to satisfy ITAR/EAR restrictions
• Ability to maintain confidentiality, manage multiple priorities, and work effectively in a team environment.
• Demonstrated time, priority, and stress management skills in a fast-paced manufacturing environment.
• Must be able to effectively communicate with and manage diverse groups and individuals.
• Must have good presentation skills, and the ability to speak effectively before groups of customers and or employees.
• Must be able to work cooperatively with other leaders, co-workers, customers, and others and maintain effective working relationships.
• Must be self-directed and action-oriented with the ability to work with minimal or no direct supervision.
• Excellent analytical skills and the ability to use applied knowledge to formulate positive solutions to problem situations.
• Excellent interpersonal organizational and multitasking skills.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills
• Must be able to work with little or no supervision and to take initiative.
• Must be able to use applied knowledge to formulate positive solutions to problem situations.
• Must be able to apply common sense.
• Must be able to effectively read, write, and communicate in English.
• Must have intermediate to advanced Microsoft computer skills (Word, Outlook, Excel) and the ability to learn and be proficient in company-specific software.
• Must be proficient in navigating HR technology, including Applicant Tracking Systems (ATS), HRIS platforms, and employee onboarding platforms, with the ability to quickly learn and adapt to new technologies.
• Must be able to add, subtract, multiply, and divide, using fractions and decimals; compute percentages, ratios, rates and interpret graphs.
• Must be able to comply with OSHA requirements and standards to properly wear all applicable PPE.
• Must be able to lift and carry up to 25 lbs. regularly and more, with assistance occasionally.
• Must be able to see within the normal range of vision with or without corrective lenses.
• Must be able to hear running machinery.
• Must be able to use hands, wrists, and fingers repetitively.
• Must have exceptional eye-hand coordination.
• Must regularly be able to reach overhead.
• Must regularly be able to squat, bend, twist, and stand.
• Must be able to walk around regularly using steps occasionally.

Marginal Functions: (Duties that are likely to be assigned to this person, unless he/she proves unable to perform them after receiving training and/or accommodations that the company judges appropriate)

• Other duties as assigned.

  Experience and Education Requirements: 

• Must be at least 18 years of age. A high school diploma or GED and a minimum of two (2) years of Human Resources experience including recruitment and staffing responsibilities, are required. Payroll processing experience is a plus. An associate's or bachelor’s degree in Business Administration, Human Resources, or a related field is a plus.
• A minimum of two (2) years of experience using Microsoft Office applications, with demonstrated proficiency in Word, Excel, Outlook, and PowerPoint. Must be technologically proficient and possess hands-on experience with Applicant Tracking Systems (ATS), Human Resources Information Systems HRIS platforms, and employee onboarding platforms. 
• Must successfully pass a criminal background check and pre-employment drug screening.

Experience and Education Requirements:

• Must be at least 18 years of age. A high school diploma or GED and a minimum of two (2) years of Human Resources experience including recruitment and staffing responsibilities, are required. Payroll processing experience is a plus. An associate's or bachelor’s degree in Business Administration, Human Resources, or a related field is a plus.
• A minimum of two (2) years of experience using Microsoft Office applications, with demonstrated proficiency in Word, Excel, Outlook, and PowerPoint. Must be proficient in navigating HR technology, including Applicant Tracking Systems (ATS), HRIS platforms, and employee onboarding platforms is required. 
• Must successfully pass a criminal background check and pre-employment drug screening.

Work Conditions:

Generally works in an office environment. Occasionally exposed to moving mechanical parts, fumes, airborne particles, vibrations, and loud noise.

  Segers Aero Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Our competitive benefits package include : 

• Three weeks of vacation 
• 10 Paid Holidays
• 401(K) plan that includes an employer matching program (up to 4%)
• Medical Plan
• Telemedicine Program
• Identity Theft Prevention Program
• Dental and Vision (company paid benefit for employee coverage) 
• Short Term and Long-Term Disability (company-paid benefit)
• Basic Life/AD&D (company paid benefit / 2x base salary amount) 
• Voluntary - Supplemental Life/AD&D coverage options
• Spouse & Child Life coverage options 
• Flexible Spending Account (Medical & Dependent Care options) 
• Employee Assistance Program (company-paid, includes three free counseling sessions) 
• And more!