Assistant Director of Student Employment

Assistant Director of Student Employment Reporting to the Associate Director for Experiential Programs, the Assistant Director of Student Employment will oversee all phases of student employment, including working with on-campus departments to support the development and hiring of on-campus student employees, including work-study (on and off-campus) and non-work-study positions. Serve as a departmental liaison with internal and external constituents on all aspects of student employment. Develop and maintain student/supervisor employee training and compliance materials. Provide training presentations to students and staff. This position will oversee multiple professional staff and student staff. Internal candidates may receive preference. Minimum Education and Experience Bachelor’s degree in related field and three years of work experience in a career center or similar environment OR Master’s degree in a related field and one year of work experience in a career center or similar environment, preferably within a university setting; knowledge of employment processes (i.e. recruiting/hiring, training, performance management, etc.). Preferred Education and Experience Master’s degree in human resources, higher education or closely related field. Demonstrated understanding of Form I-9 requirements, ensuring accurate completion and compliance with regulations. Experience in designing efficient onboarding processes for student employees, including utilizing electronic onboarding systems. Strong communication skills to effectively convey onboarding procedures and provide necessary training to stakeholders. Track record of maintaining accurate records, collaborating with campus departments, and identifying opportunities for continuous improvement in onboarding practices. Experience in supervising full-time staff, possessing creative problem‑solving skills, and demonstrating attention to detail. Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Student Employment Coordination: Under the direction of the Associate Director of Experiential Programs, coordinate student employment operations by partnering with campus departments to facilitate the hiring of student employees in both work-study (on- and off-campus) and non-work-study roles. Key responsibilities include managing onboarding and ensuring the accurate and timely completion of I-9 forms in compliance with institutional and federal regulations. HR Guidance and Department Support: Provide ongoing support to campus departments on HR-related aspects of student employment, including job postings, recruitment best practices, performance management, conflict resolution, and the consistent application of employment policies and procedures. Supervision: Provide supervision and leadership to multiple professional staff. Working with the Career Readiness team to support the incorporation of Career Readiness initiatives into student employment by helping to develop tools, resources, and supervisor trainings that promote skill-building, reflection, and professional development among student employees. Training and Compliance: Develop and maintain training materials and compliance procedures for student employees and their supervisors. Ensure that both students and staff are adequately trained on relevant policies, procedures, and regulations. Training Presentations: Conduct training presentations for students and staff to enhance their understanding of student employment processes, expectations, and compliance requirements. Program Development: Continuously assess and improve student employment programs, identifying opportunities for enhancement and implementing strategies to optimize the recruitment, training, and retention of student employees. Data Management: Maintain accurate records and data related to student employment, including employment statistics and compliance documentation. Collaboration: Collaborate with other departments and campus stakeholders to integrate student employment initiatives with broader institutional goals and initiatives, fostering a cohesive and supportive campus community. Policy Implementation: Ensure adherence to university policies, federal regulations, and best practices related to student employment, implementing appropriate procedures and protocols to maintain compliance. Other duties as assigned. Remote Notice After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after start date. What We Can Offer Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees Vision Insurance Long and short-term disability TRS Retirement Plan Paid Time off Fertility Benefits About Us UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well‑rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. Rich with visual and performing arts venues, museum districts, professional and semi‑professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas‑Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities. All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Special Instructions Summary All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator. Human Resources, 800 West Campbell Road, AD3.418, Richardson, TX 75080-3021 #J-18808-Ljbffr The University of Texas at Dallas