Deputy Recording Clerk or Trainee

Deputy Recording Clerk

Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement!

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job.

This recruitment is for both Deputy Recording Clerk and Deputy Recording Clerk Trainee. The position and salary will be determined based on applicants qualifications, if selected.

Under basic supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provide customer service, and perform historical research of various public records in the County Recorder's Office (CRO).

Under close supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provide customer service, and perform historical research of various public records in the County Recorder's Office (CRO). This is an entry level, trainee position. Upon successful completion of the probationary period and after the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Deputy Recording Clerk position.

High school diploma or GED equivalent. Two (2) years of customer service and computer experience. One (1) year as a Deputy Clerk Trainee or one (1) year experience in Recorder's Office and/or voter registration, motor vehicle title registration, real estate title reporting, or Court Clerk operations. Newly established Arizona Residents must have one. Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Special Requirements: Arizona Secretary of State Election Certification and re-certification every two (2) years; Employees who do not hold this certification must attend the AZ Secretary of State Election Certification training and pass the certification examination at the first scheduled training session available. Signature verification training; Employees must attend one signature verification class along with refresh classes as necessary.

High school diploma or GED equivalent. Two (2) years of customer service and computer experience. Valid Driver's License with Arizona Driver's License within 30 days of hire. Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Special Requirements: Arizona Secretary of State Election Certification and re-certification every two (2) years; Employees who do not hold this certification must attend the AZ Secretary of State Election Certification training and pass the certification examination at the first scheduled training session available. Signature verification training; Employees must attend one signature verification class along with refresh classes as necessary.

Knowledge of applicable Federal regulations, Arizona Revised Statutes, and Election Laws, including ARS Title 16, and the National Voter Registration Act of 1993. Knowledge of recorder's office policies, procedures and regulations, and the Arizona Secretary of State Elections Procedures Manual. Knowledge of accounting and bookkeeping principles and methods. Knowledge of imaging production equipment, techniques, and quality standards. Knowledge of basic record keeping practices and customer service standards and protocols. Skill in properly processing a variety of CRO official documents. Skill in safely and competently operating and maintaining a variety of imaging and media equipment. Skill in performing mathematical calculations with accuracy, maintaining electronic records and files, and identifying and reconciling errors. Ability to assess and prioritize multiple tasks, projects, and demands, and plan and coordinate the work of others. Ability to operate computer systems and basic software applications. Ability to provide effective customer service and deal tactfully and courteously with the public. Ability to promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.

The work requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to crouch, finger, grasp, handle, reach, perform repetitive motion, kneel, lift, pull, push, hear, speak, walk, operate motor vehicles, and demonstrate mental and visual acuity.

Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.