Management Support Specialist

Summary The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Office Finance and Administration of the Hirshhorn Museum and Sculpture Garden (HMSG). HMSG is a leading voice for contemporary art and culture and provides a national platform for the art and artists of our time. More than one selection may be made from this announcement. Responsibilities The Management Support Specialist provides procurement and administrative support to all departments throughout HMSG. This position also performs a wide variety of administrative tasks associated with financial management and procurement activities and a variety of administrative functions necessary to support the general operations, exhibitions, and public programs of HMSG. In this position, you will: Support museum procurement by preparing purchase orders, requisitions, and Enterprise Resource Planning (ERP). Order a variety of goods and services including office supplies, services, travel, and conferences. Track income and expenditures from a wide variety of federal and/or trust funds. Provide general office support, including serving as the department timekeeper; preparing administrative forms, such as requests for building services; reviewing travel authorizations for compliance with HMSG/SI travel policies, regulations, and procedures; and independently tracking the status of various projects, correspondence, and requests. Requirements Conditions of Employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as demonstrated experience procuring a variety of goods and services; creating and processing purchase orders and requisitions in an Enterprise Resource Planning (ERP) system; submitting receiving reports and invoices for payment; processing and tracking financial transactions; and maintaining office records and filing systems. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Education There are no basic education requirements for this position. Additional Information This position is not included in the bargaining unit. This vacancy is open to the Public Under Announcement #27R-LJ-314761-DEU-HMSG. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement. Smithsonian