Executive Assistant

Position Overview Ocean Spray is hiring an Executive Assistant to provide dedicated, high‑level support to two senior leaders with global responsibilities. The role is critical to enabling seamless global operations and requires a proven ability to manage complex international travel, multi‑time‑zone calendaring, and global meetings with precision and discretion. Location Hybrid role based out of our corporate headquarters in Lakeville, MA. Mondays and Fridays remote. Key Responsibilities Serve as a trusted business partner and gatekeeper for two senior executives. Anticipate needs, prioritize competing demands, and proactively resolve issues. Handle sensitive matters with the highest level of confidentiality and professionalism. Proactively manage complex calendars across multiple time zones; schedule virtual and in‑person meetings, confirm attendee availability and correct time‑zone alignment. For select meetings, prepare and distribute agendas and materials in advance; track follow‑ups and next steps; support leadership and staff meetings as needed. Independently plan and manage domestic travel, including flights, hotels, ground transportation, and logistics; liaise with regional teams for smooth domestic and international travel; manage visas, passport renewals, and international travel requirements; respond quickly to itinerary changes and disruptions. Submit and track expense reports; proactively collect receipts and ensure policy compliance; leverage corporate travel and expense platforms and identify opportunities for improved efficiency. Plan and execute department events, offsites, and onsite meetings; support onboarding for new leaders/direct reports (access, equipment, orientation). Monitor invoices and partner with Finance to ensure timely processing. Contribute to process improvements and support special projects as needed. Performance Expectations Executives have clear, well‑managed calendars with a forward‑looking view. International travel is seamless, compliant, and efficiently managed. Meetings and events are well‑planned with minimal last‑minute issues. The EA operates independently, anticipates needs, and adds visible value. Qualifications 3–5+ years supporting senior executives in a complex organization. Proven experience managing international travel and visas. Exceptional organizational skills and attention to detail. Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong written and verbal communication skills. Demonstrated discretion, diplomacy, and sound judgement. High school diploma required; additional education is a plus. Bachelor's or university degree required. Salary Annual Salary: $65,700 - $90,310. Benefits Health, Dental, and Vision insurance. Health savings account. Flexible spending account. Life and accident insurance. Employee assistance program. Telehealth services. 1:1 health coaching. Supportive benefits for all stages of life. 401(k) with up to 6% company matching; additional discretionary match at year-end. Short‑term incentive/ performance bonuses. Flexible scheduling options. Vacation pay up to three weeks (pro‑rated for first year). Holiday pay for 12 holidays. Career development and growth opportunities. Tuition/education assistance programs. LinkedIn Learning access; scholarship programs for children of employees. Parental leave. Bright Horizons Family Solutions – backup care, tutoring, etc. Adoption assistance. Bereavement leave. Up to $300 fitness reimbursement. Up to $300 massage reimbursement. Employee appreciation events. Employee discounts. Charitable giving. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. For MA Applicants – It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Any employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr Ocean Spray