Accounts Executive (Third Party Payroll)

Job Title

This role involves managing communication with overseas (Europe) customers for timely invoice bookings, prompt payment to vendors, timely collections, coordinating internally, and resolving payment issues. It also includes accurate customer receipt accounting, intercompany reconciliations, and overseeing payable tasks such as expense reimbursements and vendor accounts.

Essential Duties and Responsibilities

Accounts Payable

• Processing payment of third-party invoices as per due dates, good knowledge about procedures to be followed and
• Ensuring weekly reimbursement of expenses claims
• Ensuring authority matrix while processing the claims/invoices
• Processing travel advance requests and ensuring the settlement in time
• Monitoring of travel policy while settling the expenses claims of the associates
• Vendor account reconciliation and resolving the differences if any on a timely basis.

Accounts Receivable - Collection

• Independently managing communication with overseas customers related to collection.
• Regular follow up for collection by emails/phone calls as needed.
• Resolving issues related to collection by escalating it to the immediate manager & coordinating with internal departments like Sales, Customer Service, Operations and Quality etc.
• Sending outstanding statements, and dunning letters to customers in case of delayed payments.
• Analysis of past due collections by reason and reporting weekly collections against forecast.
• Resolving collection issues in time to avoid bad debt risk.

Accounts Receivable - Accounting

• Ensuring correct and timely accounting of receipts from customer
• Timely customer account reconciliation and resolving the differences
• Sending monthly intercompany statements and reconciliation of intercompany account balances.
• Ensuring proper accounting for AR related credit note, debit note, bank receipts.

Functional Competencies

Good process understanding and internal controls knowledge. Good communication skills written and spoken. Ability to take full ownership and should take initiative in resolving job related issues. Ability to prioritize the work. Hands on experience in accounts payable, receivable & general ledger

Education and Experience Requirements

B.com from reputed college 2-3 years of experience in accounts receivable, accounts payable and general ledger.

KEY RELATIONSHIPS:

• Internal: Customer Service, Admin, Overseas Associates
• External: Auditors/Bankers, Overseas Customers

Personal Trait / Profile

Excellent communication skills written and spoken as job requires extensive communication. Ability to take full ownership and should take initiative in resolving collection related issues Alertness and high sense of urgency to resolve issues and communicate feedback to customers.

Language Skills

Fluency in oral and written English communication.