Administrative Assistant 3, Office Manager, UNLV Honors College [R0153167]

Administrative Assistant 3, Office Manager, UNLV Honors College

This position serves as the Honors College Office Manager and provides administrative support for the Executive Assistant, Honors College (HC) leadership team, faculty, staff, and students. These duties are critical for unit operations, as the role involves professionally maintaining front desk operations in greeting students and guests, answering phone calls and emails, scheduling appointments for leadership, and channeling inquiries to the appropriate contact. Under the direction of the Executive Assistant, this position performs a variety of operational and administrative tasks including maintaining records and files, managing supply inventory, submitting work orders, maintaining room reservation calendars for the conference rooms and RLL 101, and overseeing expanded office suite spaces. Additionally, the position holds a P-Card to complete monthly purchasing reconciliations in Workday and assists with processing standard faculty and staff travel requests. Work Schedule: Monday through Friday, 8:00 AM - 5:00 PM (Full-Time).

The incumbent assists with academic course scheduling in MyUNLV for Spring, Fall, and Summer terms, assists with submitting and tracking curriculum proposals in Curriculog, creates seminar course descriptions for the website, and handles the sensitive distribution of scholarship, recruitment, acceptance, and probation or suspension letters. The position also provides routine administrative support for academic programs (such as Research and Creative Honors (RH)), including monitoring program communications, routing application documents, scheduling committee meetings, and coordinating correspondence and thank-you letter communications. The position also manages thesis printing and binding logistics and maintains student records in strict compliance with FERPA guidelines.

Additionally, the Office Manager co-plans, organizes, and leads major Honors College events including Medallion Ceremonies, Kickball, Friendsgiving, Welcome Day/Rebel Ready Week, Athenaeums, and Midsemester Madness/Refresh Zone. Responsibilities include reserving on/off campus venues, coordinating food and vendor purchases, maintaining event budgets, updating shared X-drive files, and executing hands-on event setup, breakdown, and material transportation across campus utilizing hand carts and utility vehicles with golf cart training required. The position also assists with functional training, scheduling, and task delegation for front-desk student employees as hired.