Purchasing Specialist/Office Assistant

SUMMARY: Under direct supervision of the Program Manager. Identifies, compiles and records production data, maintenance actions, material utilization, and labor/material costs relative to civil engineering requirements for real property facilities, utilities, and equipment. Schedules operations, balances workload/manpower and resources. Provides work reception and control. Provides total maintenance management utilizing computerized recurring work program and incorporates within prioritized weekly in-service work program. Conducts weekly civil engineering work scheduling meeting. Plans, schedules and facilitates accomplishment of all required maintenance actions. Identifies, analyzes, documents and provides cost budget estimates for all major repairs rehabilitation and/or new construction needed or forecasted utilizing work plans standards, estimates and historical/current/projected costs. Reviews, updates and revises as necessary the warranty plan to accommodate government requirements. Maintains facility records. Controls and manages the civil engineering tool issue center. Identifies, documents and trains building custodians. Utilizes, updates, analyzes data and reports from the current civil engineering automated data program. Provides reports and conducts briefings for government representatives as required. Generates service orders for maintenance functions utilizing customer orders and work plans. Generates corrective service as necessary. Monitors, analyzes and records material cost data. Maintains and analyzes maintenance data, historical and current. Provides work order accounting. Monitors material spending and performs analytical studies of cost performance and operating data to determine trends and efficiency of work force. Orders, receives and issues material for the civil engineering work force using government authorized procedures and vendors to include government and/or local sources. QUALIFICATIONS: High school diploma or equivalent. Two (2) years experience in facility management and government civil engineering procedures. Must have the ability to obtain and retain a valid Ohio drivers license. Ability to read, write and receive written and/or verbal instructions in English. Ability to use good judgment and common sense when performing job functions. Ability to be punctual and posses patience to work under stressful conditions. Proficient in use of automated programs compatible with government systems. Knowledge of government, state, and local requirements pertinent to real property. DUTIES & RESPONSIBILITIES: Accomplish work in compliance with government regulations. Identify material requirement listing for work in government acceptable format. Assist in maintaining shop inventory. Maintain required readings, records, and documentation. Research and identify material. Operate general purpose vehicles . Proficient in data entry and Microsoft office Primary user on the government procurement application LabProcure. Manages the procurement process and ensures timely and accurate data entry for LabProcure. Identifies and procures all material/equipment/services with the consultation of pertinent technicians, government, and company policies. Manage all purchase orders for appropriate selected sources and obtain all necessary quotations and required approvals. Ensure receipt of all material/services and coordinates government validation. Answers phone calls at the Lab shop/office and answers questions, directs questions to the appropriate personnel, and/or takes messages as necessary. Provides Work Request and materials orders status using information available in government and/or contractor systems. Ensure timely and accurate data entry into government systems. Procurement of all maintenance, repair/replace, and operations material/equipment/services. Provide all administrative support for lab shop/office Perform safe work practices and procedures, and adhere to occupational health standards. Perform related duties as required. ++LICENSES OR CERTIFICATIONS++: Must maintain a valid Ohio Drivers License. Must be able to obtain and maintain access to Government facilities through Government background and badging processes. C. Martin Company is an equal opportunity employer all employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. CMC is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please call View phone number on click.appcast.io. #J-18808-Ljbffr Search Results