Recruiting & Onboarding Coordinator

About the Role

We are looking for a Recruiting and Onboarding Coordinator to join our Human Resources team and support the Firm's recruiting and onboarding activities for business services. This role serves as a key point of contact for candidates, hiring managers, external vendors, and internal stakeholders throughout the hiring process. The Coordinator ensures an exceptional candidate experience, supports efficient recruiting operations, and facilitates a seamless onboarding experience for new hires. The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced professional services environment while maintaining confidentiality and professionalism.

What You'll Do

• Manage interview logistics for multiple individuals across different teams, including scheduling, conference room reservations, virtual meeting coordination, and candidate communications.
• Liaise with recruitment and staffing agencies to communicate role requirements and manage candidate submissions.
• Create and manage job requisitions, approvals, and postings through the applicant tracking system (ATS).
• Maintain accurate candidate and requisition data, track pipeline activity, and provide regular updates to Human Resources leadership.
• Coordinate communication with external recruiting agencies and search firms.
• Prepare offer-related documentation, coordinate background checks, reference checks, conflicts reviews, and other pre-employment requirements.
• Maintain recruiting and onboarding records in compliance with firm policies and recordkeeping requirements.
• Contribute to initiatives that enhance the candidate experience, employer branding, and process efficiency, and represent the firm at job fairs and networking events.

What We're Looking For

• 2–5 years of professional recruiting or HR coordination experience.
• Familiarity with applicant tracking systems (e.g., iCIMS, Workday) and sourcing tools (e.g., LinkedIn Recruiter).
• Strong written and verbal communication skills with a high degree of professionalism and attention to detail.
• Proven ability to manage multiple priorities simultaneously in a deadline-driven environment.
• A collaborative mindset with the ability to build effective relationships across teams and with stakeholders at all levels.