Marketing & Communications Specialist

Pacific Rim Mechanical is seeking a proactive and highly organized Marketing Specialist to support the execution of the company’s marketing strategy, brand management, communications initiatives, and sales support efforts. This role works closely with executive leadership — including direct collaboration with the President and Marketing Consultant — to help strengthen the company’s market presence, support business development initiatives, and ensure brand consistency across all internal and external communications. The ideal candidate is a self-starter with strong communication, project management, creative, and organizational skills who thrives in a fast-paced environment and can manage multiple priorities simultaneously. This individual should be collaborative, detail-oriented, deadline-driven, and passionate about elevating the company’s brand and reputation. Typical Duties Brand Management Oversee and maintain the company’s brand standards, including logo usage, visual consistency, and application across all marketing and corporate communications materials Manage updates to website brand assets and marketing content Organize and maintain all marketing and brand assets within SharePoint and internal systems Serve as the primary point of contact for branded materials and company collateral requests Manage company promotional merchandise and branded apparel programs Edit and maintain photography and video libraries to ensure high-quality brand representation Utilize AI and marketing technology tools to improve workflow efficiency and content development Coordinate with vendors on branded promotional materials and apparel selections Maintain consistent branding and messaging across all company social media channels Marketing & Communications Support Support implementation and ongoing management of the company’s go-to-market and communications strategy in collaboration with leadership Develop marketing collateral including case studies, project spotlights, presentations, brochures, and digital content Assist in the development and execution of content initiatives including articles, press releases, podcasts, social media campaigns, and thought leadership content Coordinate and manage relationships with industry associations, sponsorships, and related marketing opportunities to maximize visibility and benefits Gather and solicit project and company content from field and office teams aligned with company values and culture Create and manage internal and external surveys, including reporting and presentation of findings to leadership Collaborate with departments to develop quarterly internal newsletters and company communications Support executive communications and strategic marketing initiatives led by company leadership and the President Sales & Business Development Support Review RFPs and RFQs for marketing and proposal requirements Develop proposal content, presentations, and supporting marketing materials for business development pursuits Maintain and update proposal assets including project experience, employee resumes, organizational charts, project photography, and qualification materials Produce high-quality digital and printed proposal packages Support interview preparation, presentation coordination, and business development efforts Internal Communications Gather, organize, edit, and publish internal communications and newsletter content Assist with content integration and communication workflows between HRIS, intranet, and internal communication platforms Help promote company culture, employee engagement, recruiting, safety, and internal initiatives through storytelling and media Administrative Support Assist executives and leadership teams with correspondence, scheduling, travel coordination, and event planning Work with admins to coordinate client events, company functions, industry events, and internal activities Manage vendor relationships as it pertains to marketing, communications and biz dev duties Manage professional association relationships, memberships and sponsorship opportunities, ensuring we maximize the partnership Qualifications & Experience Minimum 5 years of experience in a corporate marketing or communications role Experience supporting executive leadership and cross-functional teams preferred 2+ years of photography and videography experience highly preferred 2+ years of professional social media management experience Technical writing experience or certification is a plus Strong project management skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills with strong attention to detail Strong understanding of branding, content development, and marketing execution Advanced proficiency in Microsoft Office Suite including PowerPoint and Publisher Experience using AI and marketing platforms including Canva Working knowledge of Bluebeam software preferred Ability to edit and manage photo and video content Highly organized, self‑motivated, and collaborative professional Ability to work independently and support critical deadlines when needed Willingness to travel periodically throughout Southern California (approximately 10–15%) Education Bachelor’s degree in Marketing, Communications, Business, or related field preferred Salary Range $85,000 – $100,000 annually, depending on experience (FLSA Non-Exempt) Benefits Full Benefits Matching 401(k) Paid Time Off Paid Holidays Equal Opportunity Employer #J-18808-Ljbffr Pacific Rim Mechanical