Assistant Office Manager

Maguire Company Inc

Job Summary:

The Assistant Office Manager assists the Office Manager ensuring that the Dealership operates efficiently.

Essential Job Duties and Responsibilities: (Additional duties as assigned)

Assists Office Manager with any financial and administrative tasks as assigned.
Makes improvements to increase efficiency and reduce spending.
Record and submit all credit card usage of company card as per current process.
Maintain clean and correct schedules for all franchises in the dealership.
Create and bank daily deposits for transactions within the dealership.
Correct and post all PID invoices in an accurate and timely manner.
Maintain continual posting of the factory parts billing to insure fast and accurate reconciliation of the statement at month end and payment of same.
Report outstanding funding on bank contracts from car deals in an accurate and timely manner.
Maintain control and accuracy of regular checking account, and miscellaneous clearing accounts used by the dealership.
Complete and post statistical data for month end financial statements by franchise.
Maintain a working knowledge of all dealership computer programs.
Act as back up to Office Manager and any of the areas overseen by the Office Manager for absence and/or vacation coverage.
Be aware of red Flag rules and confidentiality requirement and follow same.
Be aware of OSHA requirements, SDS location and information, as well as any safety requirements of the dealership.
Maintain CSI in top 10% of group.
Responsible to support and endorse dealership policies and procedures as set forth by dealership management and manufacturer standards.

Supervisory Responsibilities:

The Assistant Office Manager does not have any supervisory duties.

Required Experience and Education:

High School Diploma or General Educational Diploma (GED); Accounting degree preferred.
One-year related experience required.
Automotive sales and customer service experience required.

Additional Requirements:

Valid New York State Driver's License.

Required Skills and Attributes:

Must be organized and detailed oriented.
Communication and interpersonal skills.
Time-management and organizational abilities.
Working knowledge of Dealership documents.
Financial and accounting knowledge.
Problem-solving and critical thinking abilities.

Equipment, Machines and Software Used:

Computer software: Microsoft Office to include Word, Outlook, Excel, PowerPoint, QuickBooks, ADP, and CDK.

Physical and Mental Requirements:

Ability to sit, stand, walk, talk, hear, use hands, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.
Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

Work is performed in an office setting.
Occasional weekend and evening hours are required.

Hazards and Safety Precautions:

Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting.
Safety Precautions:Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques.

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Assistant Office Manager in Ithaca, NY vacancy

Dental Office Manager
$62.35k - $65k
...Operations Manager At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world... ...you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you...
Suggested
Full time
Work at office
Flexible hours
Aspen Dental
Ithaca, NY
4 days ago
Assistant General Manager
...for advancement Paid time off Training & development Vision insurance Description Here We GROW Again! Are you a potential Assistant General Manager and ready to leave average in the past? Be a part of one of the greatest growth stories ever told in the fitness industry....
Suggested
Local area
Weekend work
Afternoon shift
Crunch Fitness
Ithaca, NY
3 days ago
STUDENT-Cross Country Team Office Assistant
$15.5 per hour
...procedures. Support for Head Coaches, Assistant Coaches, and Graduate Assistants. Set... ...: Knowledge of Microsoft Office. Familiarity with Adobe preferred.... ...necessary. Pay Rate: $15.50 Hiring Manager: Erin Dinan About Us: Ithaca College...
Suggested
Work at office
Immediate start
Flexible hours
Ithaca College
Ithaca, NY
4 days ago
Buger King Shift Supervisor/Assistant Manager - No Experience Required
$15 - $22 per hour
Burger King is seeking Shift Supervisors / Assistant Managers to oversee daily restaurant operations, supervise employees, and ensure customer service and food quality standards are met. Shift Supervisors and Assistant Managers are responsible for supervising crew members...
Suggested
Hourly pay
Full time
Shift work
Burger King
Ithaca, NY
2 days ago
Administrative Specialist
$22 - $26 per hour
...makes a meaningful impact. This is primarily an in-office position that offers flexibility and the opportunity... ...delivery and review Process tax returns and assist with related administrative workflows Manage requests through the firm's administrative ticketing...
Suggested
Hourly pay
Work experience placement
Work at office
Flexible hours
Afternoon shift
Bowers CPAs & Advisors
Ithaca, NY
2 days ago
STUDENT- Handwerker Gallery Office Operations Assistant - A
...the gallery including but not limited to attendance, visitor assistance, surveillance and maintenance of artworks and facility, content... ...information about student employment or specific job inquiries, visit our website or contact the hiring manager listed on the job posting.
Permanent employment
Work at office
Immediate start
Shift work
Ithaca College
Ithaca, NY
2 days ago
Administrative Coordinator
$55.25k - $65k
...leaders through budget coordination, grant management, purchasing, financial reporting, and... ...programs. Develop, monitor, reconcile, and assist with annual program budget development... ...with administrators, the Business Office, vendors, and outside agencies to support...
Full time
Work at office
Local area
TST Boces Recruitment Coser
Ithaca, NY
1 day ago
Administrative Specialist
$22 - $26 per hour
...reports to the Firm Administrator located in our Ithaca, NY office. This position offers flexibility and is an in-office... ...financial statements and supporting documentation for review Assist with document management, organization, and internal communications Process tax...
Work at office
Flexible hours
Afternoon shift
Current USA
Ithaca, NY
2 days ago
STUDENT-Residential Life Office Operations Assistant (Summer)
$16.3 per hour
...Operations Assistant Conduct room and building inspections to note any damage or required maintenance. Review inspection notes to assess... ...work to ensure proper completion of projects. Perform office functions as required including answering phones, responding to...
Hourly pay
For contractors
Summer work
Work at office
Local area
Ithaca College
Ithaca, NY
3 days ago
Patient Experience Front Office Coordinator
...Guthrie in the Town of Ithaca is looking for a Patient Service Specialist to provide daily operational front office support. The role requires strong communication and customer service skills, with responsibilities including scheduling appointments and verifying patient...
Full time
Guthrie
Ithaca, NY
4 days ago
Audiology Office Assistant
$19 - $21 per hour
...Audiology Office Assistant Join our Audiology team at our downtown Ithaca site! We are looking for an office assistant to aid in our compassionate and comprehensive hearing services. This is a small office environment, staffed with knowledgeable and caring staff. This...
Work at office
Racker
Ithaca, NY
1 day ago
Administrative Assistant III
$24.3 - $26.15 per hour
...Administrative Assistant III This position is located at Seneca Place in downtown Ithaca and is not based on the Ithaca Main... ...provides comprehensive support to 4-6 University Major Gift Officers who manage donor portfolios with the potential for gifts of $250,000 or...
Hourly pay
Full time
Work at office
Local area
Remote work
Monday to Friday
2 days per week
3 days per week
Cornell Cooperative Extension
Ithaca, NY
2 days ago
ADMINISTRATIVE OPERATIONS COORDINATOR
$20.66 - $22 per hour
...the onboarding process and overseeing the office’s social media accounts. They are also... ...Spring Orientation onboarding including: Co-managing the online New Student Checklist and... ...Orientation Mentor, and New Student Program Assistant) and other staff positions as applicable...
Hourly pay
Part time
Internship
Live in
Work at office
Immediate start
Free visa
Flexible hours
Weekend work
Afternoon shift
The Chronicle of Higher Education
Ithaca, NY
2 days ago
Administrative Assistant
...Administrative Assistant The Administrative Assistant will assist with the necessary legal... ...position will focus on assisting the office staff with bank contracts, DMV paperwork... ...and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-...
Part time
Bank staff
Work at office
Afternoon shift
Maguire Company Inc
Ithaca, NY
3 days ago
Administrative Staff
...service, and record keeping to higher level Executive Assistant roles. Most positions prefer 2-4 years of... ...Provide administrative support to ensure efficient office operations. Perform clerical tasks: document management, data entry, and record keeping. Collect...
Local area
Weekend work
Express Employment Professionals Defunct
Ithaca, NY
3 days ago
Receptionist/Administrative Assistant
...seeking highly organized and motivated Receptionist/Administrative Assistant candidates for multiple locations. This type of role is essential in providing administrative support and ensuring smooth office operations. The ideal candidate will possess strong clerical...
Full time
Part time
Work experience placement
Work at office
Immediate start
Flexible hours
Express Employment Professionals Defunct
Ithaca, NY
5 days ago
Development Assistant
...JOB TITLE: DEVELOPMENT ASSISTANT Serves as main support person to the Philanthropy Department... ...RESPONSIBILITIES Is responsible for the management of the Raiser's Edge fund‑raising... ...all gifts received by the Philanthropy Office for Cayuga Medical Center Foundation, Schuyler...
Work at office
2 days per week
1 day per week
Cayuga Health System
Ithaca, NY
1 day ago
Assistant Head Custodian
$20.44 per hour
...Position Title Assistant Head Custodian Brief Description The work involves responsibility for scheduling, planning, and directing the work of custodial staff. Supervises the operation and maintenance of heating, air conditioning, and ventilation systems in compliance...
Contract work
Ithaca City School District
Ithaca, NY
3 days ago
Postal Clerk - Northeast Ithaca
...and full benefits including vacation, sick leave, insurance, and retirement plans. ~ Clerk - Clerks sell stamps, handle mail, and assist customers with postal services. The Postal Service operates over 30,000 locations and delivers over 170 billion pieces of mail...
Full time
US Postal Service
Ithaca, NY
4 days ago
Finger Lakes Wrecker Assistant Manager
...Hand-eye coordination. Knowledge of towing operations. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, and Outlook. Commercial Vehicles: Wrecker and Flatbed Tow Trucks with a GVWR of 10,001 lbs. or higher...
Contract work
Work at office
Night shift
Afternoon shift
Maguire Automotive Group
Ithaca, NY
16 days ago
Assistant Manager
...independent business owners who set their own wage and benefit programs that can vary among franchisees. The Taco Bell Assistant General Manager supports the Restaurant General Manager by running great work shifts and meeting Taco Bell standards. You take ownership and...
Shift work
Taco Bell - Hospitality Restaurant Group
Ithaca, NY
26 days ago
Surgical Scheduler - Cayuga Women's Health
$20.5 - $26 per hour
...activities and direct patient care as well as assisting patients and staff with the... ...ensuring necessary materials are prepared, and manage pre-clearances and prior authorizations for... ...including experience with Medent and Microsoft Office. Flexibility to assist other...
Hourly pay
Work at office
Flexible hours
Cayuga Health System
Ithaca, NY
5 days ago
Faculty Administrative Assistant
...Faculty Administrative Assistant This role provides high‑level administrative support to... ...service work. Responsibilities include managing complex administrative tasks such as drafting... ...time approvals. Perform general office duties such as copying, scanning, mailing...
Permanent employment
Work at office
Local area
Zymtronix Catalytic Systems Inc
Ithaca, NY
4 days ago
REGAL ITHACA MALL CINEMAS- Assistant Manager (Part Time)- Ithaca, NY -$22/hour + Free Movies & 50% off concessions
$22 per hour
Summary: The Assistant Manager is a hourly employee whose primary function is the operation and supervision of a theatre and its employees,... ...supervision. Perform under pressure and/or opposition. Computer and Office Skills: Proven experience with PC platforms and knowledge...
Hourly pay
Part time
Work at office
Local area
Regal
Ithaca, NY
3 days ago
Postal Clerk - Ithaca
...and full benefits including vacation, sick leave, insurance, and retirement plans. ~ Clerk - Clerks sell stamps, handle mail, and assist customers with postal services. The Postal Service operates over 30,000 locations and delivers over 170 billion pieces of mail...
Full time
US Postal Service
Ithaca, NY
4 days ago
Department Supervisor
$20 per hour
...find the merchandise they need. In addition, they provide valuable input into operational and merchandising decisions to the Store Management Team and Operations Team. Department Supervisors have strong product and operational knowledge. Specific store departments may...
Local area
Home Depot
Ithaca, NY
4 days ago
Key Carrier Coordinator
$18 - $18.5 per hour
...you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ... ...integrity; maintains confidentiality Acts as Manager on Duty adhering to company policy and... ...; scholarship program; adoption assistance. All benefits are provided in accordance...
Hourly pay
Temporary work
Local area
Immediate start
Home office
Flexible hours
Night shift
The TJX Companies , Inc.
Ithaca, NY
3 days ago
Utility Clerk Part Time
$17.25 - $20.7 per hour
...Pay: Get paid every week so that you can manage your money on your terms. ~ Free BJ's... ...members with prompt and courteous service and assistance. Maintains high standards of safety and... ...of the club including the sales floor, offices, restrooms and the outdoor grounds and...
Weekly pay
Part time
Flexible hours
BJ's Wholesale Club
Ithaca, NY
3 days ago
Teller Rotating
$16.5 per hour
...Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and... ...Responsibilities A Teller Rotating will work in various branch offices in a defined geographical area. A Teller is responsible to create...
Local area
Community Bank NA
Ithaca, NY
2 days ago
Teller
$18 - $26.21 per hour
...our branch customer experience through digital engagement, lobby management, transactional processing and retail servicing interactions.... ...operational changes and demonstrate good risk management decisions to assist the branch in managing preventable losses and reducing...
Hourly pay
Immediate start
M&T Bank
Ithaca, NY
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Assistant Office Manager. Be the first to apply!