Operations Coordinator

Job Summary

The Operations Coordinator provides administrative and project support to the Tenby Construction team.

Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.

Essential Job Duties

• Support the Operations Manager, including:
• Create and manage new job files and databases in SharePoint, Smartsheet, Procore, and Foundation
• Create change orders at the direction of Project Managers
• Ensure vendor and subcontractor insurance coverage meets company requirements by obtaining and maintaining insurance certificates, Ohio BWC certificates, and W-9s, and updating records in Foundation and Procore
• Create, distribute, and collect conditional and unconditional lien waivers as needed for Tenby Construction invoices and payables
• Maintain and update vendor and contractor lists
• Create contracts for owners and purchase orders and contracts for subcontractors, as well as support accounting needs as assigned
• Maintain team mileage, time, credit card, and phone account records, and report to Accounting monthly
• Assist Accounting with the annual insurance audit
• Maintain filing and organization of all documents in SharePoint (Company Documents/Project Documents)
• Generate reports, documents, and correspondence as needed
• Serve as admin user for Foundation, Procore, Smartsheet, Excel, Outlook, and SharePoint
• Perform other duties as assigned to support the success of the company

Skills, Education and Experience

• High school diploma/GED required; some college coursework preferred
• Knowledge of or experience in the construction industry preferred
• 2+ years of administrative assistant experience preferred
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook
• Strong administrative and customer service background required
• Ability to maintain confidentiality and discretion
• Self-motivated, with the ability to work unsupervised and prioritize workload
• Strong organizational skills
• Ability to work well both independently and xhyhwjd within a team environment
• Able to adapt quickly to changes in a fast-paced environment
• Ability to access areas where needed people, information, and equipment are located
• Ability to competently use work-related equipment and materials
• Ability to recall information (e.g., policies and procedures) or locate resources to find information as needed
• Ability to shift between two or more tasks as needed
• Cooperative, team-oriented, and calm under pressure
• Ability to produce results in an autonomous environment within company guidelines, with the flexibility to identify and respond to changing priorities
• Self-motivated with a strong sense of urgency