Accounts Receivable Clerk

Job Description

Job Description

We are looking for a detail-focused Accounts Receivable Clerk to join an organization in Rohnert Park, California. This Long-term Contract position will support the full receivables cycle by handling invoice processing, payment application, collections follow-up, and account research with a high degree of accuracy. The role plays an important part in maintaining steady cash flow, producing reliable billing records, and delivering responsive service to customers and internal partners.

Responsibilities:

• Prepare and issue customer invoices in accordance with agreed pricing, service terms, and scheduled billing timelines.

• Review billing information carefully to confirm charges, quantities, rates, and supporting records are accurate before invoices are released.

• Monitor outstanding receivables and follow up with customers on past-due balances to encourage prompt payment.

• Post incoming payments from multiple payment methods and reconcile them against open customer balances.

• Research account differences such as short payments, disputed charges, and deductions, then coordinate with internal teams to resolve them efficiently.

• Address customer questions related to invoicing, payment activity, and account status in a thorough and timely manner.

• Compile receivables reports, aging analyses, and collection progress updates for management review.

• Assist with month-end accounting tasks by completing reconciliations and supporting revenue-related reporting.

• Maintain adherence to company procedures, internal controls, and audit standards across billing and receivables activities.

• At least 2 years of experience in accounts receivable, billing, or a related accounting function.
• Practical knowledge of invoicing, cash application, and commercial collections processes.
• Strong attention to detail with the ability to work accurately in a high-volume environment.
• Proficiency with Microsoft Excel and accounting or ERP platforms such as NetSuite, Oracle, SAP, or Sage.
• Clear communication skills and the ability to interact professionally with customers and cross-functional teams.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Experience in contract-based or more complex billing environments is preferred.
• Familiarity with deduction research, dispute handling, or automated receivables workflows is a plus.