Payroll Manager - Concord, CA

Job Description

Job Description

Planned Parenthood Northern California (PPNorCal)is seeking a Payroll Manager at our Concord Administration Office. This role is full-time, 40hours per week. PPNorCal offers a comprehensive benefits package, including 100% employer-paid medicalinsurance for full-time employees, 75% coverage for dependent children, 25%coverage for spouses/domestic partners, dental and vision insurance,employer-paid life and long-term disability coverage, earned time off (ETO) andpaid sick time accrued based on hours worked, a 403(b) retirement plan with upto 4% employer match after 12 months, and 10 paid holidays plus 2 floatingholidays each year.

Work Schedule

Monday: 8:30 PM – 5:00 PM

Tuesday: 8:30 AM - 5:00 PM

Wednesday: 8:30 AM – 5:00 PM

Thursday: 8:30 AM - 5:00 PM 

Friday: 8:30 AM - 5:00 PM 

SUMMARY 

The Payroll Manager, reporting to the VP of Human Resources, is responsible for the processing of payroll and providing management and support to the payroll team. This position requires performing general and complex payroll actions (including payroll reporting and analysis, accounting tasks, timecard processing, reconciliations, verifying financial transactions) as well as a deep understanding of payroll systems and regulations. The Payroll Manager also assumes the lead in communication with departments regarding new or important payroll issues. The position requires strong interpersonal skills in leadership and supervising processes while acting as the primary point of contact with Human Resources and management regarding payroll projects and payroll issues. This payroll team leader will foster a collaborative, communicative, and positive work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES   include the following. Other duties may be assigned.

• Oversee and direct all aspects of Payroll Department operations, including supervision, training, and development of payroll staff.
• Provide general support to various partners including Human Resources, Accounting, and other PPNorCal staff (e.g., Executive Team, Managers, and Supervisors) regarding payroll issues.
• Act as lead payroll processor including reviewing payroll for accuracy and approving key payroll processing activities.
• Responsible for processing payroll using an external payroll service (ADP) and related systems (e.g., ADP Time and Attendance) which includes processing of bi-monthly payroll, preparation of journal entries for salary and   benefit expenses, performing   ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data, development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports, and maintenance of payroll records and files. Provide guidance to the other members of the Accounting team, as needed, including during the month end close process and audits.
• Review wage, payroll, and tax reports generated by payroll service (ADP) for accuracy. Analyze results, investigate problems, and resolve discrepancies, as appropriate.
• Manage and perform payroll related audits, including Worker’s Compensation and 403b Plan audits.
• Assume lead for key payroll related projects including implementation of new pay related regulations and implementation of internal policies and procedures.
• Maintain and update Payroll department policies and procedures.
• Act as lead contact with Human Resources staff on non-standard payroll issues (e.g., workflow issues; communication regarding process improvements).
• Coordinate and perform a review of external and internal requests (e.g., court requests for payroll data; departmental requests).
• Remain current with changes in laws and regulations governing the processing of payroll.
• Demonstrates consistent commitment in advancing PPNorCal’s Diversity, Equity, and Inclusion (DEI) efforts.

SUPERVISORY RESPONSIBILITIES 

This position supervises two (2) Payroll Accountants.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCE 

• Bachelor’s degree in accounting from a four-year college or university; or five years hands on payroll processing experience, preferably using ADP’s Time and Attendance product or equivalent combination of education and experience. 
• Minimum five years of hands-on payroll accounting duties and responsibilities, preferably in a large or mid-size company (over 250 employees). 

LANGUAGE SKILLS 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and policy and procedures. Ability to effectively present information and respond to questions from groups of managers, employees, clients, governmental agencies and the general public. 

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 

COMPUTER SKILLS  

To perform this job successfully, an individual should have knowledge of payroll processing systems, preferably ADP, accounting, spreadsheet, and word processing software. 

PROTECTED HEALTH INFORMATION (PHI) ACCESS REQUIREMENT 

No access to PHI is required by this position. 

CERTIFICATES, LICENSES, REGISTRATIONS

N/A 

OTHER SKILLS, ABILITIES, QUALIFICATIONS 

• Solid understanding of payroll administration including general ledger accounting and federal and state payroll tax laws and regulations. 
• Knowledge of accounting theory, principles and practices. 
• Ability to prepare reports using ADP ReportWriter and Excel. 
• High level of accuracy and attention to detail. 
• Ability to research answers, seek solutions, and follow through on complex tasks. 
• Ability to establish and maintain databases, keep complex records and files and analyze financial data. 
• Ability to prioritize work and to manage shifting and multiple projects and priorities in a fast paced, growth environment. 
• Ability to work under pressure and successfully meet deadlines – to work whatever hours are necessary to ensure processing of payroll and associated reports within established internal and external timelines and to meet deadlines and achieve departmental goals. 
• Ability to work with a wide variety of personalities and deal with each person in an effective and professional manner. 
• Strong communication (verbal and written), decision-making and time management and customer service skills. 
• Ability to sit and concentrate for extended periods of time. 
• Ability to work independently and as part of a team. 
• Acceptance and application of the confidential nature of the position. 
• Flexible, creative, highly organized and thorough in the completion of tasks. 
• Ability to develop and maintain written payroll processing policies and procedures. 
• Type professionally and accurately. 
• Commitment to quality health care. 

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear and climb stairs. The employee is occasionally required to stand; walk; and stoop, kneel and crouch. The employee must occasionally lift and/or move up to 25 pounds. 

Specific vision abilities required by this job include close vision, and ability to adjust focus. 

JOB DESCRIPTION REVISION 

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.