Payroll Administrator I, II, or Senior

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Position Description:

For multiple companies responsible for the following processes in the Payroll business area: computing wage and overtime payments recording payroll deductions processing requests for paycheck advances and processing terminations. Includes processing small to large bi-weekly and weekly company payroll.

Position-Related Responsibilities:

(for multiple companies)

Payroll Administrator I:

• Perform assigned tasks promptly meeting all deadlines.
• Support Payroll team in tasks to ensure timely Payroll processing and meeting all regulatory and reporting requirements.
• Process company payroll utilizing established process and reporting systems and detailed procedures with the guidance of more senior Payroll Administrators.
• Perform a wide variety of record-keeping and payroll processing activities including processing expense statements payroll corrections and terminations.
• Support outside vendor and internal department requests and develop good working relationships.
• Query and report on data in various systems regarding Payroll data.
• Contribute to team effort by accomplishing related results as needed.

• Support more senior Payroll Administrators in research for special projects.
• Maintain confidentiality for all matters related to payroll employee records and corporate information.
• Responsible for payroll processing of UES Payroll.
• Support the Payroll Department with maintaining digital records in the Document Management System.
• Process garnishments and levies.
• Process terminations calculating and preparing final paychecks.
• Process tax payments.
• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Payroll Administrator II:

• Perform all responsibilities of Payroll Administrator I.
• Process TEP Payroll and troubleshoots any outliers during the process.
• Perform account reconciliation for Payroll accounts monthly.
• Assist Accounting Team with month-end processes as needed.
• Research and prepare ad hoc reports for management.
• Process all special payments relocation reimbursements bonuses and awards.
• Train less experienced Payroll Administrators.
• Review work of other Payroll Administrators when performing Payroll functions.
• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Payroll Administrator Senior:

• Perform all responsibilities of Payroll Administrators I and II.
• Serve as a resource for Payroll Administrators I and II performing payroll processing.
• Serve as liaison between Payroll and teams in utilizing and maintaining all Payroll-related systems.
• Serve as a reviewer of anything related to payroll processing.
• Assists other business areas in the analysis of payroll data utilizing PeopleSoft and BI queries.
• Develop test plans and test scripts and manage testing during the implementation of new Payroll-related systems and/or the enhancement of existing systems. This includes the modules within the Payroll systems as well as the external feeder systems.
• Evaluate system issues and works with Business Apps Team to determine appropriate solutions. Demonstrates a strong understanding of the Payroll-related data flows and responds to users questions.
• Prepare quarterly tax reconciliation and filing processes to meet statutory Federal State and Local deadlines.
• Review and approve a wide variety of payroll processing activities including the processing of off-cycle checks ACH returns back pay awards and upgrades and processing terminations.

• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

• Top level individual contributor; often integrates multiple phases of a project. Leads several complex projects or issues at the same time and assists other departments on complex initiatives as a representative of Payroll functions and requirements.

Knowledge Skills & Abilities:

(Equivalent combination of education and experience will be considered.)

Level I - Minimum Qualifications:

• High school diploma or GED.
• Requires an understanding of accounting Payroll and attention to detail.
• Demonstrated ability to communicate effectively with strong verbal and interpersonal skills (via face-to-face and emails).
• Demonstrated ability to work both independently and as part of a team.
• Working knowledge of Microsoft Suite Outlook Excel Word.

Preferred Qualifications:

• An understanding of the Companys policies procedures and labor contracts.
• Familiarity with Payroll W2 and 1099 reporting rules.
• Associates Degree in Business Administration Accounting or related field.
• Working knowledge of a time management system preferably Oracle Time and Labor.
• Working knowledge of HRMS System.

Level II - Minimum Qualifications:

• Minimum Requirements of Level I.
• 2 years in Payroll accounting or other business-related position.
• Familiarity with Payroll W2 and 1099 reporting rules.
• Associates Degree in Business Administration Accounting or related field.
• Working knowledge of a time management system preferably Oracle Time and Labor.
• Working knowledge of HRMS.
• AA Degree in Accounting Finance Business or closely related field (or equivalent combination of education and experience).
• Demonstrated ability to work both independently and as part of a team.
• Intermediate level or higher using Microsoft Suite Outlook Excel Word.

Preferred Qualifications:

• Bachelors Degree in Business Administration Accounting or related field.
• Strong analytical organizational and computer skills.
• Intermediate level or higher using reporting tools.
• Intermediate level or higher using an HRMS system.
• Intermediate level or higher using a time and labor management system(preferably Oracle Time and Labor).
• APA Fundamental Payroll Certification (FPC) or APA Certified Payroll Professional (CPP) designation.

Senior - Minimum Qualifications:

• Minimum Requirements of Level II.
• 4 years in Payroll accounting.
• Bachelors Degree in Business Administration Accounting or related field or equivalent combination of education and experience.
• Demonstrated ability to work both independently and as part of a team.
• Ability to analyze and document processes to make enhancements..
• Strong communication analytical organizational and time management skills.
• Advanced level using Microsoft Suite Outlook Excel Word.

Preferred Qualifications:

• Strong analytical organizational and computer skills.
• Advanced level of using reporting tools.
• Advanced level of using HRMS.
• Advanced level or higher using a time and labor management system (preferably Oracle Time and Labor).
• APA Certified Payroll Professional (CPP) designation.

Required Experience:

Unclear Seniority