Associate Registrar

Job Title: Associate Registrar Location: Paris Gibson Square Museum of Art, Great Falls, Montana Reports to: Chief Curator / Director of Curatorial Affairs Schedule: Full time, salaried exempt Pay Range: $46,550-$51,000 annually, based on experience Position Overview The Associate Registrar plays a central role in advancing registration methods, policies, procedures, and data management practices for the museum’s collections and exhibition programs, in alignment with institutional strategic priorities. Responsibilities Plan, manage, document, and maintain accurate data for registration activities across projects such as accessions, deaccessions, collections care, and loans. Lead assigned projects and apply expertise across modern and contemporary artworks and exhibition complexities. Collaborate across departments (Curatorial, Facilities, Operations) and support integrated collections stewardship, research, and public programming. Represent the museum externally to artists, studios, vendors, galleries, and peer institutions. Engage in professional development and stay current with industry practices. Support museum goal of engaging, visitor‑centered programming. Key Responsibilities Accessions & Deaccessions: Oversee acquisition and deaccession processes; coordinate packing, shipping, handling, and storage; liaise with lenders, donors, vendors; conduct condition reports; manage accession numbering, provenance records; draft and review agreements; ensure compliance; coordinate packing, shipping, installation, and deinstallation; monitor artwork condition; conduct gallery checks and coordinate with preparator. Loans, Rotations & Exhibitions: Review, negotiate, and manage loan agreements; ensure compliance with loan terms and insurance; coordinate packing, shipping, installation, and deinstallation; conduct condition monitoring; perform gallery checks; coordinate with internal teams and external partners. Program Partnerships: Maintain safe conditions for works in storage; coordinate treatments, housing, and storage projects; work with conservation consultants to develop workflows for media, web, and software‑based artworks; coordinate photography; conduct inventories and audits. Data, Cataloging & Records Management: Oversee accuracy, completeness, and integrity of collections and registration data; maintain records for accessions, deaccessions, loans, library, and exhibitions; manage digital assets; establish data standards, naming conventions, documentation protocols; generate reports; support audits, migrations, and system improvements. Administration & Leadership: Monitor budgets, process invoices, and track registration‑related expenses; maintain insurance documentation; identify and mitigate risks; uphold professional standards; comply with AAM; mentor staff; delegate tasks; promote collaborative teamwork. Reporting & Collaboration The Associate Registrar reports to and is overseen by the Chief Curator and Director of Curatorial Affairs. In This Role, the Associate Registrar Manages registration efforts for assigned projects. Collaborates across departments. Supports integrated collections stewardship, research, and public programming. Represents the museum externally. Qualifications & Skills Education & Experience Bachelor’s degree in Art History, Museum Studies, Collections Management or related field. Minimum 2–4 years of registration experience in a museum or similar institution. Experience with museum art collections and exhibitions desired. Experience with packing and shipping artworks (domestic and international) desired. Technical Expertise Knowledge of current registration practices for modern and contemporary art. Familiarity with museum legal and ethical standards. Understanding of conservation principles and terminology. Strong experience with collections and data management practices. Proficiency with collections management systems such as CatalogIt, PastPerfect, etc., and digital asset management systems. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams). Core Competencies Strong organizational and project management skills. Ability to manage multiple priorities and meet deadlines. Excellent communication skills (written, verbal, virtual/email). Critical thinking and sound judgment. Attention to detail and data accuracy. Ability to work independently and collaboratively. Strong interpersonal skills and professional presence. Creative problem‑solving and adaptability. Additional Attributes Working knowledge of 20th‑century art history. Commitment to diversity, equity, inclusion, accessibility, and sustainability. Ability to represent the museum effectively to a wide range of stakeholders. #J-18808-Ljbffr