Resident-Executive Assistant

Resident-Executive Assistant

San Antonio, TX

Part-Time

Non-Exempt

Administration

South Texas Youth For Christ

$14,625

25 hours per week

Position Summary

The Resident Executive Support role is a 9-month developmental position designed for young adults (ages 18–25) who have completed high school and have some experience in administrative work. This residency provides a structured environment for residents to grow professionally, spiritually, and personally while supporting the administrative functions of an assigned executive. Residents will work closely with a Business Manager (supervisor) and a Mission Investment Manager (coach) who guide their learning and development throughout the program.

Essential Functions

• Assist in providing daily administrative and operational support to an assigned executive, including email, scheduling, and task management.
• Support calendar coordination, meeting scheduling, and travel logistics.
• Help prepare agendas, presentations, and meeting notes for board, team, or partner meetings.
• Practice professional communication skills through correspondence and documentation tasks.
• Assist in maintaining physical and digital filing systems.
• Support coordination of seasonal projects and events, including internal and donor-facing engagements.
• Participate in planning and preparing logistics for executive travel and event participation.
• Learn to manage office supplies, IT equipment, and vendor communication.
• Collaborate with departments to ensure executive preparedness and documentation accuracy.
• Handle incoming calls, emails, and correspondence with professionalism.
• Assist with basic bookkeeping, HR documentation, and administrative support for risk management or compliance tasks.
• Maintain confidentiality and protect sensitive organizational and personal information.
• Support operational documentation such as action plans, SOPs, and reports.
• Participate in audits, compliance checks, or National Standards reviews as needed.
• Develop time management, prioritization, and organizational skills through hands-on learning.
• Contribute to special projects and collaborative team tasks as assigned.
• Support the Business Office during high-demand or seasonal administrative projects.
• Be available for flexible hours including some evenings and occasional travel.

Spiritual Responsibilities

• Seek God's guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
• Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
• Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

Position Requirements

Knowledge & Skills

• Service-oriented mindset with a desire to support executive and team success.
• Strong organizational skills and keen attention to detail.
• Previous administrative experience and basic understanding of time management.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneDrive, Adobe).
• Understanding of or willingness to learn basic risk management and compliance practices.
• High level of professionalism and discretion in handling confidential information.
• Ability to prioritize multiple tasks, take initiative, and manage time effectively.
• Interest in growing spiritually and as a leader through mentorship and team collaboration.
• Ability to communicate orally with customers, vendors, management, and other co-workers is crucial.
• Regular use of the telephone and e-mail for communication is essential.
• Demonstrates proactive thinking and an encouraging team spirit.

Willing to demonstrate and/or possesses the following:

• Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
• Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others' ideas, welcoming candid input, recognizing others' need for grace and extending forgiveness and empathy. (Relentless Trust).
• Prioritizes others' needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
• Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
• Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others' experiences. (Kingdom Inspired Diversity).

Credentials Required & Preferred Education

• High school diploma or equivalent required
• Some experience in administrative or office support roles preferred
• Interest in professional services, nonprofit, ministry, or leadership environments
• Must be committed to completing the full 9-month residency term
• Must have reliable transportation

Fundraising Responsibilities

All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

Development Components

• Supervision: Monthly development check-ins with the Business Manager
• Coaching: Monthly spiritual and emotional support from Mission Investment Manager
• Training: Monthly professional development and leadership workshops
• Capstone: Final project and presentation reflecting on personal and professional growth

Physical Requirements

Ability to communicate orally with customers, vendors, management, and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents.

Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, hand held devices, copy machine, and computer printer.

No heavy lifting is expected, though occasional exertion of up to 50 lbs. of force may be required. Good manual dexterity required for the use of computers, mobile devices, and other productivity technologies.

The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal.

Travel Requirements

Occasional

EEO Statement

Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws. YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC's mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person's religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry. We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation. We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.