Bookkeeper & Administrative Assistant

Job Description

Job Description

Benefits:

• Company parties
• Competitive salary
• Employee discounts
• Flexible schedule
• Paid time off
• Wellness resources

Location: Colleyville, Texas
Employment: Full-time, on-site, non-exempt
Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m.
Compensation: $24–$30 per hour, depending on experience

Position Overview

We are seeking a dependable, detail-oriented Bookkeeper and Administrative Assistant to support several privately owned businesses, including a medical spa, an IT company, and a real estate company.

This position is responsible for day-to-day bookkeeping across multiple business entities, along with general administrative support. The ideal candidate is organized, accurate, discreet, and able to manage recurring responsibilities with limited supervision.

Strong QuickBooks proficiency and knowledge of general accounting practices are required. Experience with Buildium or other real estate software is preferred but not required.

Responsibilities

• Maintain accurate financial records for multiple business entities.

• Record and categorize transactions in QuickBooks and other applicable systems.

• Manage accounts payable and accounts receivable.

• Reconcile bank, credit-card, loan, and balance-sheet accounts.

• Prepare invoices, record payments, and follow up on outstanding receivables.

• Process vendor bills and coordinate payments.

• Maintain organized invoices, receipts, contracts, and supporting records.

• Assist with payroll processing and related recordkeeping.

• Prepare monthly financial reports, including profit-and-loss statements and balance sheets.

• Support month-end and year-end closing activities.

• Coordinate with the owner, CPA, payroll providers, and other professional advisers.

• Gather documentation for tax preparation, audits, insurance, and compliance needs.

• Identify and report discrepancies, overdue balances, and cash-flow concerns.

• Record property-related income and expenses using Buildium.

• Organize business records and assist with scheduling, correspondence, data entry, vendor coordination, and other administrative duties.

Required Qualifications

• Three or more years of professional bookkeeping or accounting-support experience.

• Proficiency with QuickBooks Online and/or QuickBooks Desktop.

• Knowledge of bookkeeping principles, reconciliations, accounts payable, accounts receivable, and financial statements.

• Strong attention to detail and organizational skills.

• Ability to maintain accurate, separate records for multiple companies.

• Proficiency with Microsoft Excel or Google Sheets.

• Strong communication and time-management skills.

• Ability to handle confidential business and financial information appropriately.

• Reliable attendance and availability to work on-site in Colleyville.

Preferred Qualifications

• Experience supporting multiple business entities.

• Buildium or other property-management software experience.

• Bookkeeping experience in real estate, medical services, technology, or small businesses.

• Payroll and month-end closing experience.

• Accounting-related degree or QuickBooks ProAdvisor certification.