Administrative Associate (Part-Time)

Job Summary

The part-time Administrative Associate's responsibilities include, but are not limited to, performing administrative and office support activities for the Development & Foundation department; including, but not limited to, providing information to visitors, students, faculty and staff; routes and helps to manage incoming requests; and processes and tracks department purchases. This is a part-time position and is considered non-exempt.

Duties/Responsibilities

• Fields incoming department telephone calls and screens, routes and prioritizes accordingly and serves as the department receptionist
• Creates documents and spreadsheets, including, but not limited to, department purchases & billing statements for approval; tracking P.O. numbers and corresponding budgets; and travel/expense documents, etc.
• Handles all purchasing requests and P.O. creation and follows-through with approval process
• Assists in entering donations received to the college and sending correspondence to the donors
• Assists in the request and approval process of department contract agreements and monitors terms accordingly
• Assists with fundraising event preparation and day of event activities
• Organize and maintain of office supplies
• Maintains and processes travel requests
• Sorts department mail and maintains department emergency contact list
• Assists with entry-level/basic departmental calls and requests (when needed)
• Schedules and prepares for department meetings
• May assist with departmental recruiting and hiring activities
• File, fax and scan documents and records
• Other duties as assigned

Minimum/Preferred Qualifications

Minimum Qualifications:

• 1-3 years of experience working in an office environment
• Skilled in using Microsoft Office (Word, Excel, etc.)
• Strong customer service and detail-oriented skills with excellent follow-up
• Must be highly organized and able to maintain deadlines for self and others
• High school diploma or GED is required
• Occasional evening and weekend hours
• Travel as required

Preferred Qualifications:

• Post-secondary education in business or Marketing/Event planning-related field
• Work experience in a higher education institution

Supplemental Information

Physical Requirements:

This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.

Benefits

This position is not eligible for benefits.