Lead Payroll Analyst

Job Description

Job Description

LEAD PAYROLL ANALYST - Multi-State

This is a full time / direct hire role based in Pittsburgh

Hybrid Schedule Includes 3 Days On-Site and 2 Days Remote

Key Responsibilities

• Collaborate with HR and process multi-state payrolls accurately and on time, including validation of timekeeping data and payroll changes (new hires, terminations, promotions).
• Ensure accurate calculation and remittance of multi-state payroll taxes, deductions, and benefits.
• Maintain complete, confidential payroll records and ensure data accuracy and integrity.
• Prepare and distribute payroll reports and data feeds to internal stakeholders.
• Ensure compliance with federal, state, and local payroll tax laws, wage-and-hour requirements, and firm policies.
• Research and resolve payroll discrepancies, including multi-state tax issues, and respond to employee payroll inquiries.
• Partner with internal teams to resolve payroll and tax reporting issues and ensure accurate data exchange.
• Support internal and external audits, year-end processing, and W-2 preparation.
• Assist with payroll system administration, testing, and process improvements.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of payroll processing experience, including hands-on multi-state payroll tax administration; professional services experience preferred.
• Proficiency with large outsourced HRIS / automated payroll systems; and working through communications with provider for system changes, modifications and support to open tickets.
• Strong working knowledge of multi-state payroll tax regulations, filings, reconciliations, and compliance requirements.
• Demonstrated analytical and problem-solving skills with the ability to research and resolve complex payroll tax issues.
• Ability to manage multiple priorities and meet regulatory and firm deadlines with strong attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• High level of discretion and commitment to confidentiality.
• Collaborative team-oriented approach.