AP Clerk

POSITION PURPOSE AND SCOPE:

Responsible for providing support to the Finance and Accounting departments by managing the Accounts Payable, as well as reconciling, completing set ups, filing, collecting and delivering mail, and assisting with other accounting duties as requested. 

ESSENTIAL RESPONSIBILITIES:

• Enter invoices into Oracle
• Create suppliers in Oracle
• Ensure that all of the paperwork on invoices is properly prepared with accounting codes and is properly approved by the cost center manager.
• Manage Prepayments
• Make weekly check runs and other payments as needed
• Sends out electronic payments
• Makes post office runs as needed
• Opens mail and organizes it for distribution as needed
• Processes purchase orders in Oracle and matches them to invoices
• Alphabetizes and file invoices
• Pulls files for research or as requested

Note: This description is not intended to be all-inclusive.  Employee may be requested to perform other duties as requested. 

EDUCATION/EXPERIENCE:  
Associate degree or certification in relevant accounting functions plus 1 to 2 years of experience, or equivalent combination of education and experience required.   

SKILLS AND ABILITIES:
Must be able to speak, write, read and understand basic English; articulate clearly and with confidence; present oneself in a professional manner; possess excellent grammatical and composition skills; understand and calculate basic mathematical problems to include addition, subtraction, multiplication, division, fractions and percentages.  Must be highly proficient in the use of company telephones, ten-key calculators and computers, and have accurate typing skills

OTHER SKILLS/REQUIREMENTS:
Must be proficient in the use of Microsoft Office.  Knowledge of Oracle is desirable.

PHYSICAL DEMANDS:
Position is required to sit, stand, walk, stoop, bend, reach and kneel.  Lift from 15 to 20 pounds occasionally

WORK ENVIRONMENT:
Noise, dust, lighting, temperature and physical/ergonomic hazards are typically of those usually found in an office environment