Vendor Licensing and Asset Manager

Job Description

Job Description

Location: DFW

Department: DEPADM

The Opportunity

The IT Vendor Licensing and Asset Manager is responsible for managing the organization’s technology vendor relationships, software licensing, hardware and software asset lifecycle, contract compliance, and related cost optimization activities. This role ensures accurate tracking of IT assets and license entitlements, supports vendor performance management, coordinates renewals, and helps maintain compliance with contractual, financial, security, and operational requirements. The IT Vendor Licensing and Asset Manager partners closely with IT leadership, Procurement, Finance, Legal, Information Security, business stakeholders, and external vendors to strengthen governance, reduce risk, improve visibility, and maximize value from technology investments.

What you will do?

• Coordinate IT vendor lifecycle activities, including onboarding support, contract tracking, renewal planning, vendor performance reviews, and offboarding coordination.

• Partner with Procurement, Legal, Finance, Information Security, and IT leaders to support contract negotiations, renewal decisions, purchase requests, and vendor risk reviews.

• Maintain an accurate inventory of IT vendor agreements, renewal dates, service levels, licensing terms, support commitments, and key contract obligations.
• Manage software license entitlements, subscriptions, renewals, true-ups, usage reviews, and compliance documentation across enterprise technology platforms.
• Analyze license utilization and recommend opportunities to reduce waste, right-size subscriptions, reclaim unused licenses, and optimize technology spend.
• Support internal and external software audits by gathering entitlement records, deployment data, usage evidence, purchase documentation, and remediation plans.
• Manage contract renewals for IT vendors and work closely with the Accounts Payable team.
• Administer and improve IT asset management processes for hardware, software, cloud subscriptions, mobile devices, peripherals, and other technology assets.
• Maintain asset records, ownership, location, assignment, warranty, lifecycle status, disposal documentation, and finance-related asset details in approved systems.
• Coordinate asset procurement, receiving, deployment, transfer, refresh, retirement, reclamation, and disposal activities in alignment with company policies.
• Prepare reports, dashboards, and metrics related to vendor spend, upcoming renewals, license utilization, asset inventory accuracy, compliance status, and cost savings opportunities.
• Develop and maintain ITAM, SAM, licensing, and vendor management procedures, standards, documentation, and process workflows.
• Identify process improvement and automation opportunities to improve asset visibility, strengthen controls, reduce risk, and enhance stakeholder service delivery.

Required Qualifications

• ???????5–7 years of relevant experience in IT vendor management, software asset management, IT asset management, procurement, contract administration, finance operations, IT operations, or related fields.
• Bachelor’s degree in Information Technology, Business Administration, Supply Chain, Finance, Management Information Systems, or related field; equivalent work experience may be considered.
• Certified IT Asset Manager (CITAM), Certified Software Asset Manager (CSAM), ITIL, Certified Hardware Asset Management Professional (CHAMP), PMP, Microsoft licensing, or related vendor management, procurement, or asset management certifications a plus but not required.

Preferred Qualifications

• Strong understanding of IT vendor management, software asset management, hardware asset lifecycle management, procurement processes, and contract administration.

• Experience managing software licensing, subscriptions, renewals, entitlement records, usage analysis, compliance reviews, and vendor documentation.

• Ability to analyze asset and licensing data, identify discrepancies, recommend cost optimization actions, and communicate findings to stakeholders.

• Knowledge of IT service management, IT asset management, software asset management, vendor risk, and technology governance best practices.

• Excellent communication, negotiation support, analytical, problem-solving, documentation, and organizational skills.

• Experience with ITSM, ITAM, SAM, procurement, contract management, ERP, or reporting tools is preferred.

How we support you

We believe your best work happens when you feel supported - professionally, personally, and financially. That’s why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

• Performance-driven rewards – Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare – Medical, dental, and vision coverage that supports you and your family’s total well-being.
• Security and peace of mind – Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options – A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge – Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth – Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future – Retirement and savings programs that help you achieve long-term financial confidence.

Come build with us

At Integra, we’re driven by a vision to transform the data center industry. We specialize in delivering optimized turnkey solutions that bring together speed, quality, and reliability - helping our clients build and operate the mission-critical infrastructure that powers today’s digital world. Integra is a vertically integrated company - owning and managing every phase of the process from site selection and design to manufacturing, procurement, commissioning, and warranty. This approach allows us to move faster, solve challenges more efficiently, and deliver exceptional outcomes for our partners.

What truly sets Integra apart is our people. We are a team of problem-solvers, engineers, builders, and operators who thrive on tackling complex challenges and delivering results. Our culture values collaboration, accountability, and continuous improvement - because in a rapidly evolving digital landscape, excellence and adaptability matter.

Joining Integra means being part of a company that is shaping the future of data center infrastructure. If you’re passionate about innovation, impact, and building systems the world depends on, you’ll find the opportunity to grow and make a difference here.

Equal Opportunity Statement

Integra provides equal employment opportunities for all people. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact View email address on ziprecruiter.com